Job summaryA fantastic opportunity has arisen within the West Suffolk NHS Foundation Trust;We are seeking an Estates Officer to work as part of the engineering compliance team to oversee and maintain compliance throughout the Organisation. The role is permanent and forms part of the Estates and Facilities Division where you will have the opportunity to support and work with colleagues both internal to the team and externally.You will be a motivated and self-disciplined professional, who takes pride in their work and will be responsible for working to a schedule of planned and reactive works.You will be based at West Suffolk Hospital but will be required to visit other sites across the West Suffolk areaMain duties of the jobYou will be responsible for providing technical assistance to both Estates staff and service providers ensuring compliance with Trust safety standards and procedures, within the West Suffolk NHS Foundation Trust as well as other Trust properties as directed by Management.The ability to work alongside other Estates Officers to ensure the high standard of patient care we require is essential.After appropriate training the post holder may be required to undertake emergency on-call duties and join the Estates Senor Engineer roster for On-Call services.The applicant will have a good understanding of HTM and will undertake designated Authorised Person Duties across the organisation.About us#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our communityWe are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.Join us. What will you #BeKnown for?Job descriptionJob responsibilitiesJob summary:Act as Project Manager for minor engineering works.Provide technical support to the Estates and Facilities Team, the wider organisation and contractors.Contribute to the planning, implementation and documentation of the Trusts estate strategy, site development plan and site master plan.Contribute to the maintenance and updating of the master estate record drawing.Contribute to the maintenance and regular updates of the standard specification.Responsible for the management of contractors on site in line with on-going projects.Responsible for the system of managing estates records and accurate filing for the projects under your control and responsibility.Work outside normal office hours to achieve project goals.Responsible for managing service shut-downs, (heating, water, electrics, cranes lifts etc.) safely whilst minimising the operational impact, both in and out of hours.Manage conflict and emotional situations with stakeholders whilst being clear on the direction required to achieve overall projects goals defined within the business case.Provide support and guidance to project managers within the development team.To be conversant with design drawings, specifications, schedules and other relevant documents on engineering design for new and existing buildings and all works are completed by the contractor in accordance with the contract documentsJob responsibilities:KEY TASKS:1.0 Planning and Organising1.1 To advise the Design Consultants on the practical aspects of engineering installations to ensure soundness and practicality of design proposals.1.2 To review and comment on drawings and specification providing feedback to the relevant Design Consultant, ensuring modifications are incorporated prior to issue for tender.1.3 To advise the Design Consultants on standards of quality, finish and compliance with the specification.1.4 To ensure that construction work schedules are maintained.1.5 To undertake the witness of all pressure tests (including re-tests) of services, plant, equipment, drainage and material and issue of test certificates. Also to ensure that all plant and equipment are properly and fully commissioned.1.6 Participate in the final handover procedure and assist in the induction and training of Estates staff in the proper use and maintenance of the facilities.1.7 Prepare a list of outstanding works or defects prior to the certificate being issued for practical completion on each project. regular basis.1.8 Issue relevant Permit to Work documents as appropriate.1.9 The hours and duties will be carried out during the contractors working hours, such as night shifts.1.10 Plan with project team, operational managers and staff to minimise disruptions from capital schemes in occupied areas, and advise estates team of enabling works/ shutdowns are required.1.11 To generate reports, data and presentational material in line with the role requirements on a regular basis.1.12 To manage and advise contractors on the project under their controlPerson SpecificationEducation & QualificationEssentialDegree Education in Mechanical and/or Electrical EngineeringTime served trades qualifications.Authorised Person in relevant discipline.DesirableCity and Guilds AutoCADProject Management qualification or equivalentMember of a registered professional body.Asbestos P405Experience & KnowledgeEssentialCan demonstrate relevant experience in the construction industryA sound knowledge of building design principles for all forms of construction, maintenance, and maintenance needs, environment conditions and finishes within health care buildingsUnderstanding of the relevant codes of practice and legislation in the building Industry. With a sound understanding of the Construction Design & Management Regulations (CDM)A sound knowledge of Building Regulations, Local Planning procedures and the needs/ requirements to meet any environmental conditions.Management of backlog maintenanceOperational management of building services.Understanding of building management systems.Project management experienceComputer literate, to include project management associated softwareBe conversant with relevant Health Technical Memorandums (HTM's) / Health Building Notes (HBN's)Previous experience of providing professional advice to a range of colleagues and senior managers; ability to adapt communication style in line with audience.Experience of working within an NHS acute hospital environmentDesirableSound understanding of buildings and building services in a Hospital environmentUnderstanding of the different forms of contract in the building Industry and how these should be implementedWorking knowledge of current Health Building Notes and Health Technical MemorandumsTrusts financial standing orders and financial management of contractsManaging complex projects and contractor activity.Skills & AbilitiesEssentialEffective organisation skills and interpersonal skills between all staff and external consultants, contractors and general publicAbility to work on own initiative and within a teamRespond to the needs of the Trust to meet the estate investment planDischarge and demonstrate obligations to a multidisciplinary team in a sound and appropriate mannerAbility to understand and resolve problems and implement solutionsAbility to understand Mechanical and Electrical services and technical matters relating to design and means of installations on construction sitesDemonstrate the ability to understand and work in close co-operation with other staff of various disciplines in the Trust and at all levels of managementAbility to foresee problems before they arise and implement changeExcellent attention to detailFault finding - diagnosing and solution identificationExcellent interpersonal skills, communications skills, tact, diplomacy and sensitivityAbility to manipulate and interpret complex dataPersonal qualitiesEssentialTeam playerCustomer focusedIntegrity, honesty and opennessProactive, self-motivated and persistentCapable of managing a diverse and challenging workload to tight deadlinesFlexible approach to working hours/dutiesAbility to carry out the full duties as demonstrated in the Job Description.Be able to climb ladders, scaffold, enter plant rooms, work at heightAbility to travel to other locationsWilling to work outside normal working hours such as night shifts to complete project surveys and services shutdowns and supervise contractors.Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameWest Suffolk NHS Foundation TrustAddressWest Suffolk HospitalHardwick LaneBury St EdmundsIP33 2QZEmployer's websitehttps://www.wsh.nhs.uk (Opens in a new tab)