Job Summary We’re looking for an exceptional Personal Assistant to help us make a difference to our planet. Job Description Our Personal Assistant will work a hybrid pattern of homeworking and a minimum of four times per month in Exeter HQ. You can choose to work more frequently in our state-of-the-art office if you'd prefer. Our opportunity is full time, 37 hours per week, but we would also consider applicants wishing to work a minimum of 4 days per week and we will also try our best to consider those intending to work a job share.  Our people are at the heart of what we do and we'll do our best to agree a working pattern that works for everyone. Why join us? The Met Office is accredited as a 'Great Place to Work UK 2023' and in addition has achieved a place on both the UK's 'Best Workplaces in Tech' and 'Best Workplaces for Women' lists. We invest in our people to unlock their full potential. As our Personal Assistant, we will support you to develop and thrive to be the best you can be.  We champion positive physical and mental health in the workplace and are committed to being an inclusive organisation, providing a working culture that actively values an equal and diverse workforce. As our Personal Assistant, your starting salary will be £21906.00. New joiners to the Met Office will start on the salary band minimum. Our 2022-25 pay award means the salary will increase to £22,500.00 from 1st April 2024, and you will be able to progress towards £24,169.00 over time. Your total reward package is potentially worth up to £30,998.00 annually, which includes basic salary, potential corporate bonus and employer pension contributions. Who We Are We provide critical weather services and world-leading climate science to deliver extraordinary impact and benefit across the globe. Our work helps people make better decisions to stay safe and thrive. Together: We’re a force for good- focusing on our environmental and social impact We’re experts by nature- always learning and developing to do things better We live and breathe it- putting our purpose at the heart of decision-making We’re better together- understanding partnerships and inclusivity make us greater We keep evolving- pushing boundaries to make tomorrow better for our customers Find out more about our values - https://bit.ly/3fokaRD Job Purpose We are looking for a self-motivated, flexible, team-oriented individual for a Personal Assistant role that will support individuals in the Senior Leadership Team (SLT). Working in the Services Strategic Analysis & Planning Team, you will be proactive and responsible for providing a high quality PA service to members of the SLT. Your work will include managing diaries and mailboxes, arranging and supporting meetings and briefs, arranging travel and accommodation, dealing with general enquiries and correspondence and any other general administrative tasks that arise. You will ensure that appropriate processes, governance and assurances are in place, and will ensure effective management of information. You will champion, and be an expert for, new tools and processes to help improve administrative working practices. As our Personal Assistant, your key responsibilities are to: Plan and prioritise the busy schedules of the Services Associate Directors, liaising with a wide range of staff and other stakeholders, both internally and externally, to prioritise competing demands and optimise use of their time. Manage incoming email, organising and maintaining diaries, making appointments, and arranging travel and accommodation. Act as a point of contact for key customers and internal and external stakeholders, dealing promptly and professionally with all enquiries and correspondence. Organise Senior Leadership team meetings and team briefings, ensuring that all supporting documents and facilities required are available, taking notes and actions where required. Work closely with the other members of the team to ensure a consistent, joined up approach to managing activities. Undertake any other administrative tasks on behalf of the Senior Leadership teams. Person specification Essential Qualifications, Skills & Abilities An expert by nature, with experience in a PA or similar role supporting one or more senior executives in the public or private sector. Excellent diary management skills and proficient in the use of Microsoft Office 365 suite of services. Excellent time management and organisational skills with the ability to adapt and prioritise in a dynamic working environment. Ability to work proactively with minimum supervision, under pressure and to tight deadlines. Ability to operate with tact, diplomacy, and discretion, while remaining calm under pressure. Evidence of good team working skills, with an ability to work better together to achieve strategic goals. Alongside your salary of £21,906, Met Office contributes £5,914 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Your package includes: Outstanding Civil Service Pension Flexible hours and homeworking Annual Leave starting at 27.5 days (plus Bank Holidays) rising to 32.5 days (plus Bank Holidays) after 5 years and option to buy or sell up to 5 days per year of annual leave Cycle to work scheme for the purchase of a bicycle and equipment to support healthy, low carbon travel Access to discounted shopping, inclusive of retail, leisure and lifestyle brands Selection process details If you share our values, we’d love to hear from you. Apply below using your CV and a Cover Letter/Supporting Statement which evidences how you meet each of the essential criteria - we recommend candidates use the CARL (Context, Action, Result and Learning) method for presenting evidence of skills. Closing date 20/11/2023 at 23:59 with interviews commencing from 06/12/2023 . You will hear from us once the closing date has passed. If successful, please note we are unable to offer expenses for travel to your normal place of work. Please ask at interview if you would like extra clarity on how often this requirement is likely to be. How we can help: If you are considering applying and need support to do so, please contact us via askHR@metoffice.gov.uk . You can request adjustments either within your application or by contacting us. Should you be offered an interview, please be aware there may be a selection exercise which could include a presentation, written test or a scenario-based activity. You can select in your application to be considered under the Disability Confident Scheme. To be invited to interview/assessment under this scheme, your application must meet the essential criteria for the role. We understand that great minds don’t always think alike and as an equal opportunities employer we welcome applications from those with all protected characteristics. We recruit on merit, fairness, and open competition in line with the Civil Service Code. We can only accept applications from those eligible to live and work in the UK - please refer to GOV.UK for information. We require Security clearance, for which you need to have resided in the UK for at least 3 of the last 5 years to be eligible. You will need to achieve full security clearance within your first 6 months with us. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window) . See our vetting charter (opens in a new window) . People working with government assets must complete baseline personnel security standard (opens in new window) checks. Medical Successful candidates will be expected to have a medical. Nationality Requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) . The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window) . Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Resourcing Team Email : AskHR@metoffice.gov.uk Recruitment team Email : AskHR@metoffice.gov.uk Show less