Job summaryTo support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.The post holder is responsible for the provision of effective rota management by forward planning and by ensuring all in and out of hours rotas are covered by the most appropriate and cost-effective solution.They will be responsible for finding internal cover for vacancies and other absences and proactively managing vacancies in conjunction with medical staffing.The post holder will construct, publish and distribute named rotas in line with rota patterns set out by Medical Staffing.Main duties of the job- Ensure efficient and effective rota cover across both sites (Gloucestershire Royal Hospital & Cheltenham General Hospital).- Support the other rota co-ordinators with the process for Consultants & Junior Doctors Annual / Study Leave, adhering to the Trust's and our local leave policy.- Identify and implement opportunities for service improvement.- Covering and backfilling rota gaps at times requesting Doctors to cross site cover in order to ensure accurate staffing levels.- Cover commitments and take on additional responsibilities when other rota co-ordinators are on leave/sick.- Submit any additional locum shifts on Locum's nest.- Carry out any other duties that reasonably fall within the general nature and level of responsibility of the post, and as determined by the General Manager.About usGloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.Job descriptionJob responsibilities- The post holder must support the Unscheduled Care Team to deliver the service by ensuring the smooth co-ordination of the medical on call rotas for the Junior Doctors and Acute Medicine Consultants for Gloucester Royal and Cheltenham General Hospitals.- To liaise with the Medical Workforce team to ensure that all NHS locums have the appropriate pre-employment checks in place.- To ensure that a proactive role is taken in the organisation in sourcing locum cover and ensuring that service managers, clinical leads and directors, other service users are kept up to date of gaps. If cover cannot be found then the sites escalation process should be followed through to the USC Managers.- Flexibility to cover other rota coordinators work within the department during times of annual leave or sickness.- To ensure that locally agreed locum rates are maintained.- To ensure the prompt and accurate processing of payments to locums and internal members of staff when extra shifts are worked.- To work in an organised and methodical way, ensuring weekly rotas are built at least 8 weeks in advance.- Any other rota administrative duties as directed by departmental manager.- This job profile is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the postholder. The specific objectives of the postholder will be subject to review as part of the Appraisal and Development Plan process.COMMUNICATIONS AND WORKING RELATIONSHIPS- General Managers / Assistant General Managers- Administration/Clerical staff- Consultants, nurses, and other health care professionals- Ward Clerks- TrakCare Team- Health Records Staff- Human Resources- Trust training department including PAS training staff- Medico legal staff, PALSPerson SpecificationQualifications, Skills and ExperienceEssentialPrevious experience in managing rotasExperience of working under pressure in a fast paced environmentExperience of working effectively autonomously and within a teamExcellent written/verbal communication skillsAbility to manage and prioritise workloadGCSE or equivalent at grade C or above, including Maths and EnglishIT ProficientDesirableAbility to work using own initiative with excellent organisational skills and meticulous attention to detailProficient in the Trust IT systems such as TrakCareDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameGloucestershire Hospitals NHS Foundation TrustAddressGloucestershire Royal HospitalGreat Western RoadGloucesterGL1 3NNEmployer's websitehttps://www.gloshospitals.nhs.uk/ (Opens in a new tab)