Job summary This role provides essential administrative support within the OGN Care Group. We are seeking an enthusiastic, professional Clerical Officer with strong communication, organisational, and administrative skills. The ideal candidate will be methodical, organised, flexible, and uphold the Trust's PROUD values. A good understanding of patient confidentiality and administrative experience is required, along with effective computer skills. Experience with hospital computer systems is desirable. Main duties of the job To prepare hospital medical records to a high quality standard for clinicians to refer to and record in during Antenatal, Feto-Maternal Unit and Day care clinic sessions. To act as the main receptionist during a clinic session, ensuring patients enjoy an excellent experience. To record accurately in the Patient Administration System (PAS), Radiology Information system (CRIS) and Viewpoint each patient's arrival, departure, future care plan, appointments and scans. In addition ensure all clinical coding is completed. About us You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. Details Date posted 22 May 2025 Pay scheme Agenda for change Band Band 2 Salary £24,169 a year pa/pro rata for part time staff Contract Permanent Working pattern Full-time Reference number 190-0368-DIR Job locations Jessop Wing Tree Root Walk, Broomhall, Sheffield S10 2SF Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person Specification Education and Qualifications Essential GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience Desirable NVQ Level II in Business Administration / Customer Service / IT EDL Experience Essential Experience of working within an office environment Experience of working in a public facing role. Desirable Relevant experience within the NHS Skills and Knowledge Essential Understanding of data protection issues and the ability to maintain confidentiality Excellent communication skills, with ability to deal with staff at all levels. Displays use of initiative with effective organisational skill Ability to prioritise and work to strict/conflicting deadlines On-going commitment to personal development Further Training Essential Knowledge of / experience of using information and/or customer service systems. Working knowledge of Microsoft Office packages including Outlook, Excel and Word. Desirable Previous experience Infoflex / 59R Software Previous experience of PAS / Infoflex / SystmOne (area specific software Person Specification Education and Qualifications Essential GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience Desirable NVQ Level II in Business Administration / Customer Service / IT EDL Experience Essential Experience of working within an office environment Experience of working in a public facing role. Desirable Relevant experience within the NHS Skills and Knowledge Essential Understanding of data protection issues and the ability to maintain confidentiality Excellent communication skills, with ability to deal with staff at all levels. Displays use of initiative with effective organisational skill Ability to prioritise and work to strict/conflicting deadlines On-going commitment to personal development Further Training Essential Knowledge of / experience of using information and/or customer service systems. Working knowledge of Microsoft Office packages including Outlook, Excel and Word. Desirable Previous experience Infoflex / 59R Software Previous experience of PAS / Infoflex / SystmOne (area specific software Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) . From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) . Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) . From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) . Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address Jessop Wing Tree Root Walk, Broomhall, Sheffield S10 2SF Employer's website https://www.sth.nhs.uk (Opens in a new tab) Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address Jessop Wing Tree Root Walk, Broomhall, Sheffield S10 2SF Employer's website https://www.sth.nhs.uk (Opens in a new tab). Location : Jessop Wing, Tree Root Walk, Broomhall, S10 2SF Sheffield, United Kingdom