Job summaryThe Exeter Core Adult Mental Health Team are looking for a highly motivated, dynamic, organised Medical Support Secretary to support Consultant Psychiatrists in all of their administration tasks.You will be working as part of a bigger administration team alongside Business Support Administrators. You will be given full training and support from a Business Administrator as your Line Manager. The team support the adult population in the community providing diagnostic and support services for people with mental health difficulties.The job is very interesting and varied and there is opportunity to progress within Devon Partnership Trust.The contracted hours for this post are 37.5 hours per week.Please note that this vacancy does not meet the requirement for certificate of sponsorship.Main duties of the jobComprehensive diary management and ensuring Consultant/associated team members are briefed and ready for meetings and appointmentsTranscribe comprehensive dictation from audio recordings into letters, reports, minutes or directly onto patient recordsProvide general administrative function for the Consultant, which will include being point of contact, writing detailed letters and reports for the Consultant and associated team to approveCollate and distributing reports/papers for meetings chaired by the Consultant/associated team and ensuring the agenda is sent out to report authors and attendees in advanceMeeting administration: taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance recordsEvent coordination and planning as requiredSupporting the Consultant and team by ensuring that records are up to date on all staffing and patient systems and that items are dealt with quickly and efficiently on appropriate finance systemsAbout usAbout Devon Partnership TrustWe provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.We are committed to developing a culture of coproduction, involving patients, families & carers in everything we doOur valuesWe not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.Job descriptionJob responsibilitiesPlease refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.Person SpecificationQualificationsEssentialRSA 3 Word Processing or equivalent level of experience in practice.NVQ3 in administration or equivalent level administrative knowledge and experienceGCSE English or equivalentEvidence of continuing professional and personal developmentDesirableECDL (European Computer Driving Licence).Shorthand or SpeedwritingAMPSPAR or BSMA Certificate in Medical Terminology or equivalent qualificationExperienceEssentialExcellent organisational skills.Ability to prioritise workload and adapt to change when requiredExperience of working as part of a teamPrevious experience of working within an administrative or secretarial teamExperience of dealing with confidential and complex informationAbility to take accurate formal and informal minutesDemonstrate good numeracy and literacy skillsExperience of general office routine and filing systemsPrevious NHS experience of working in a Healthcare or Social Care administrative settingExperience of Audio transcriptionDesirablePrevious experience in a Medical Secretarial roleKnowledge and SkillsEssentialIntermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook.Working knowledge of a range of administrative procedures including diary management and arranging appointmentsExperience or understanding of creating electronic records, electronic filing systemsElectronic data base management.Ability to manage diverse workload whilst dealing with frequent interruptionsAbility to meet deadlines and to work under pressureExceptional organisational skills and ability to prioritiseAbility to work both independently and as part of a teamAbility to provide a high standard of secretarial support for meetings e.g. organising, booking venues and minute takingKnowledge of our business and how it supports patient careDesirableKnowledge of SystmoneDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameDevon Partnership NHS TrustAddressWonford House HospitalDryden RoadExeterEX2 5AFEmployer's websitehttps://www.dpt.nhs.uk/ (Opens in a new tab)