Job summaryAdministrator - Band 3Chippenham Community Team37.5 Hours per week - PermanentChippenham Community Team have a vacancy for a full time Band 3 Administrator to work in our busy Community Team office based in Chippenham Hospital.The multi-disciplinary team provides a timely, flexible response to referrals and provides clinical interventions to people in their homes or residential care homes. Our team comprises of nurses, therapists, care co-ordinators and support workers working alongside other professionals and wider teams.We are looking for an enthusiastic and reliable full-time administrator who is able to work calmly and efficiently in a busy office environment and is able to multi-task. Our administrators work together to provide a quality service to our patients and support the clinicians within the team. Our core office hours are 08.30-16.30.Main duties of the jobThis role is a varied one and will include supporting the Team Manager, managing the electronic rota system and other day to day administrative tasks to support the smooth running of our service. This includes managing referrals into the team and responding to enquires from patients, hospitals, and GP practices. Other responsibilities include ordering, stock management, maintaining and updating files, HR folders and spreadsheets.You will need excellent time management and administrative skills and proficiency in Microsoft Outlook, Word, and Excel. Previous experience of using SystmOne electronic patient record system would be desirable. For this role you will also need to be an excellent communicator, have strong IT and interpersonal skills and the ability to work both flexibly under your own initiative, as well as part of a team.We are a busy, friendly team and would welcome a new member of staff with a positive approach, a good sense of humour and who is willing to contribute to the on-going development of the services we provide. We would welcome you to visit the team to meet us.For more information or to visit our team please contact Team Manager Sally Hanham on 07825 682874 or Dawn Aston Clinical lead on 01249 456548.About usWiltshire Health and Care provides community based health services, enabling people to live healthy independent lives. Our Vision is to enable people to live independant and fulfilling lives for as long as possible. We are an NHS partnership organisation, focused entirely on delivering quality health and care to the people of Wiltshire - not on making a profit.There has never been a better time to join us. Community services are expanding as part of the NHS Long Term Plan and the population of Wiltshire has never needed the energy, enthusiasm and commitment of our community-focused teams more than now. You will join a friendly and supportive team who live our values of Quality, Integrity, Partnership and Change, which were developed with our staff, patients and carers.If you already live in or near Wiltshire, youll know that it is a great place to live and work: rolling countryside, bustling market towns and vibrant city life combined with excellent transport links and good schools. If you are looking to move to the area, we offer local employment and a chance to play a crucial role as part of your new community straight away. What are you waiting for?!Job descriptionJob responsibilitiesPlease see the attached Job Description (under Supporting Documents) for more information regarding the role and to access the full person specification.Person SpecificationExperienceEssentialTo have worked previously in a medical, health or social care environmentKnowledge of data protection and confidentialityKnowledge of databases and spreadsheetsDesirableTo have significant office experienceQualificationsEssentialIM&T literateRSA II or equivalent in typing/word processingRegular use of Databases, Word processing packages, spread sheetsWord, ExcelDesirableECDL or equivalentAccessPatient Administration SystemsMinute takingMedical TerminologyReport writingAdditional CriteriaEssentialAccess to a vehicle that can be used for business purposes and hold a full and valid driving licence.Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameWiltshire Health and Care LLPAddressChippenham Community HospitalRowden HillChippenhamWiltshireSN15 2AJEmployer's websitehttps://wiltshirehealthandcare.nhs.uk/ (Opens in a new tab)