Job summaryAn exciting opportunity has arisen for a dynamic, self-motivated, forward-thinking administrator to support the senior leadership/management team within the North Kent Directorate.This is a permanent post working 37.5 hours per week, (9 am to 5 pm Mon-Fri) with the flexibility to work from home (to be discussed with the manager at interview).The post holder will be educated to GCSE in Maths and English or equivalent.The ideal candidate will need to be able to work autonomously, have excellent organisational and keyboard skills, be a competent typist, and possess a good working knowledge of Microsoft Office packages. They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations, and be able to manage and prioritise their work efficiently.Excellent diary management skills are essential as well as minute taking as this will form a large part of the role.Here are some clips of our KMPT staff, speaking about their role and why they enjoy working for us.Working at KMPT (youtube.com)Main duties of the jobMain duties include:Arranging and coordinating meetings and preparing, distributing, and maintaining documentationHigh-level and sometimes highly confidential minute-taking to ensure quality records are producedEffective diary managementHigh-level communications with services across the DirectorateUse of Excel or Word to prepare documents as appropriateMaintaining records and inputting/updating data via databasesUse of systems such as SBS, e-rostering, expensesResponding to requests and providing information to external stakeholders and internal queries from staff or other Directorates where appropriateUse of electronic communication systems by the Trust policyAbout usCome and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.Our strategyOur mission is what we set out to do every dayWe deliver brilliant care through brilliant peopleOur vision is where we want to be in the futureTo provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.Job descriptionJob responsibilitiesPlease refer to the attached job description for full details of the main responsibilities of the role.Person SpecificationExam GradesEssentialGCSE in Maths and English, Grade C or aboveExperience in diary management or PAEssentialExperience in a Admin job preferably 2 yearsDesirableCurrently works in a busy teamExperience taking minutesEssentialExperience taking minutes in a Admin roleExperienceEssentialExperience in Outlook and ExcelDesirableQualification in Microsoft packagesDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameKent & Medway NHS & Social Care Partnership TrustAddressBritton HouseHigh StreetGillinghamME7 3QHEmployer's websitehttps://www.kmpt.nhs.uk (Opens in a new tab)