Job summaryAre you ready to kick-start your career and dive into the heart of HR operations?If so, we're looking for a Medical HR Assistant who's a master of organisation, a champion of employee relations, and an expert at maintaining impeccable records. You'll be responsible for a wide range of tasks, from sourcing and screening candidates to preparing interview materials and managing payroll. You'll also need to be able to think on your feet and adapt to changing priorities.This isa hybrid role, primarily based at our Teddington hub, a beautiful location nestled between the River Thames and Bushy Park, one of the UK's most renowned Royal Parks. This idyllic setting is perfect for a refreshing lunchtime walk in nature, and there are also charming independent shops and cafes nearby.Who are we looking forWhile medical HR experience is not essential, it would be advantageous. You'll need to be self-motivated and able to think on your feet, as you'll be responsible for completing both routine and ad hoc tasks in a professional and timely manner. You'll also need to be organised and methodical in your approach, and be able to adapt to changing demands.But most importantly, you'll need to be passionate about supporting our team and working together to achieve our goals.If you're ready to take on a challenging and rewarding role in a supportive and collaborative environment that fosters growth and development, we would love to hear from you!Main duties of the jobWhy you'll love this roleStep into a role that's as varied as it is vital. As an Assistant Medical HR Advisor, every day brings something new. One moment you'll oversee our shared mailboxes, the next you'll be the go-to guru for HR policy advice and support. Your knack for keeping record-keeping will protect our data.As a Assistant Medical HR Advisor, you'll be responsible for a wide range of exciting and challenging tasks, including:Recruiting and selecting the best talent to join our teamManaging payroll and ensuring that our employees are paid accurately and on timePreparing interview packs and documents for meetingsGenerating monthly reports that provide valuable insights into our workforceProviding general administrative support to the teamAnd much more!Initial Interviews to be held virtuallyFollowing preliminary interviews, suitable candidates will be invited for a final in-person interview and assessment.About usWe offerA flexible working environment with a hybrid model combining on-site presence at Thames House, Kingston Hospital and the convenience of working from home.A supportive and dynamic team that values innovation and collaboration.A clear path for personal growth and professional advancement.If you're looking to leverage your HR expertise and develop your career in a supportive and collaborative environment that fosters growth, we would love to hear from you!Job descriptionJob responsibilitiesPlease see the attached job description which contains further information about the role of Assistant Medical HR Advisor***Please Note: Due to the high volume of applications, we may close this vacancy early***Please follow this link, to view our online candidate information pack that will give you an insight into the role, team, application process and a host of other information, that will help inform and support your application.Link: https://kingstonhospital.pagetiger.com/burirql/1Person SpecificationEducation/QualificationsEssentialActive Associate CIPD membershipLevel 3 CIPD qualification or equivalent relevant experienceWorking towards level 5 CIPD qualificationExperienceEssentialSufficient recent experience of working in a Generalist HR Admin capacityExperience of using HR databases to record and access informationExperience in guiding managers on policies and proceduresExperience in providing admin support and minute takingDesirableExperience of working within an HR function in the NHSExperience of handling employee relations issues at early stages e.g. Grievance, Disciplinary etcSkills/ AbilitiesEssentialAdvanced keyboard skills including intermediate to advance Microsoft Word and Excel skillsExcellent written skills with the ability to write clear, concise reports and policiesAbility to follow procedures accuratelyExcellent interpersonal skills with the ability to communicate effectively to all levels of staff / management / unionsAbility to prioritise and organise a large volume of work with frequently changing priorities and work systematically towards tight deadlinesAbility to generate, analyse and interpret reportsUnderstanding of, and ability to maintain confidentiality at all timesFlexible with an ability to multi-task and work in a fast-paced environmentAble to work on own initiative with awareness of boundariesExcellent team player & ability to work autonomouslyAbility to remain calm under pressure Good presentation skillsKnowledgeEssentialHR Office systems and practiceGood understanding of HR policies & proceduresGood understanding of recruitment and selection processesDesirableAgenda for Change Terms and ConditionsMedical & Dental Terms and ConditionsUp to date knowledge of employment lawKnowledge/ experience with ESROtherEssentialWillingness to develop new skills and undertake training as necessaryService-focusedDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameKingston Hospital NHS Foundation TrustAddressThames House180 High StreetTeddingtonTW11 8HYEmployer's websitehttps://kingstonhospital.nhs.uk/work-for-us/ (Opens in a new tab)