Job summaryHealth and Safety CoordinatorDepartment: Corporate ServicesBand 4 £25,147 - £27,596 Per annumHours: 37.5 per week, all MKUH roles will be considered for flexible workingAre you ready to embark on an incredible career opportunity at Milton Keynes University Hospital (MKUH)? Are you looking to take the next step and develop your skills?Are you prepared to contribute your ideas and learn through experience and experiment?Would you like to have the opportunity to grow and develop your skillset within a dynamic support focused corporate team? If so, this role is perfect for you!Here at MKUH, we genuinely care about our colleagues and strive to create a safe engaging environment that values all unique skillsets and their contributions.We are seeking to recruit a dedicated and detail-oriented Health and Safety Coordinator to be part of and organise our evolving friendly team. Working within the Corporate Services Health and Safety Team, you must be passionate about creating and maintaining a safe workplace, while ensuring compliance with health and safety obligations and good practice requirements.Interview date: 16th July 2024Main duties of the jobTo provide support to the Trust Health & Safety Team in the implementation of the Trusts Health and Safety Agenda across the organisation and to provide advice/guidance/support to staff on health and safety matters as appropriate.About usOur staff are the happiest NHS staff; MKUH staff scored highest for 'I look forward to coming to work' (NHS Staff Survey 2023).You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:Free on-site parkingFree tea and coffeeGreat flexible workingopportunitiesDiscounted gym membershipLease car schemeGenerous annual leave and pension schemeOn site nursery (chargeable)Extensive staff health and well-being programmeMilton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.Job descriptionJob responsibilitiesProvide assistance and administrative support to the Corporate Head of Health and Safety and the Health & Safety Team in relation to all health and safety matters as required to meet compliance with the Health and Safety at Work etc. Act, related regulation and good practice requirements.Contribute to the improvement and maintenance of effective health and safety standards by taking a proactive approach to the development of health and safety practices to all staff across the Trust based on current health and safety requirements.Undertake the routine review of health and safety related incidents, undertake initial fact finding and escalate any areas of concern to members of the Health & Safety team as appropriate.Identify trends and common themes reported onto the Trust incident reporting system and raise concerns to the Health & Safety Advisor.In the absence of the Health & Safety Advisor, review and identify RIDDOR reportable incidents and notify the Health & Safety Executive in line with legal requirements and Trust Policy.Make suggestions for areas of improvement to prevent accidents and injuries in the workplace.Establish collaborative links with departments throughout the Trust to actively promote a safety culture.Support the risk assessment process, assisting in the production and the documentation of risk assessments as required under health & safety legislation and relevant good practice requirements.Support the Health & Safety team to implement health and safety standards including supporting administratively the documentation, update and review of policies and procedures.With support of the Health & Safety team, assist in and conduct audits and inspection of policies and departments, compiling reports and documents as directed/required.Support the trusts training provision including but not limited to health and safety training, providing administrative support through bookings, dissemination of dates, handout preparation etc.Act as the administrator for the Trust Health & Safety Committee and relevant sub-Committees/meetings; preparing agenda, collating documents from key individuals, arranging and dissemination of meeting dates, minute taking and documentation.Administrate and contribute to the health and safety newsletter Safety Matters.With support of the Health & Safety Advisor/team members; act as the Trust CAS Liaison Officer disseminating safety alerts and compiling responses, keeping the CAS website up to date and overseeing the administration of CAS/MDA/MHRA alerts/FSNs/EFA alerts and any other relevant communications as directed.To represent/deputise the Health & Safety Advisor/team as and when required/directed.Attend working groups and committees where appropriate as directed, feeding back to the relevant member/s of the Health & Safety Team for action as appropriate.The duties outlined are not intended to be restrictive and may be extended or altered to include other tasks commensurate with the grade.MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.Person SpecificationQualifications and knowledgeEssentialLevel 3 in administration or equivalent qualificationNEBOSH General or Fire Certificate or equivalent experienceDesirableEducated to degree levelExperience of working within the NHS or Social Care SectorExperience of working in Governance or Health and Safety administrationExperienceEssentialRelevant experience within an administration support roleExperience supporting/working within a Health and Safety or Governance team.DesirableExperience of dealing with clinical risk and occupational health and safety issues.Experience of coordinating information required to investigate Health and Safety accidents/incidentsExperience of collecting evidence required for external inspections.Experience of incident management systemsSkillsEssentialAbility to draft training material including power point presentations.Motivated and resourceful with the ability to work with minimal supervision.Ability to problem solve in a dynamic environment.Able to maintain high standards of diplomacy and confidentiality.Able to work autonomously as well as within a team.Effective time management skills.Able to understand the requirements and pressures of other colleagues.Able to work with information technology and produce reports complex data for reports.Interpersonal communication and listening skills with the ability to negotiate and motivate.Ability to organise own workload and that of others with minimum of supervision, achieving goals within deadlines.Ability to manage diaries of the team/managers/head of service.Ability to minute/notes take and transfer into formal minutes/reports.Ability to answers telephone and email correspondence in a clear professional mannerPersonal and People developmentEssentialSelf motivatedAbility to use own initiativeAble to establish and maintain good working relationships at all levelsMust be able to understand the needs of patients and deal with all contacts in a sensitive mannerExcellent team working skillsTo ensure own professional and personal development demonstrating self awareness and willingness to continually learn and develop. To participate in in-service training programs'To act with integrity and treats others with respect at all times.To act as a role model to demonstrate the Trust's values and behaviors at all times.To represent and promote the services and Trust internally and externally as required.CommunicationEssentialGood communication skills, written and verbal.Good telephone technique and mannerCourteous, tactful and efficient telephone mannerSpecific requirementsEssentialAble to perform the duties of the post with reasonable aids and adaptationsDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameMilton Keynes University Hospital NHS Foundation TrustAddressTrust Secretary (Dept)Milton KeynesMK6 5LDEmployer's websitehttps://www.mkuh.nhs.uk/working-at-mkuh (Opens in a new tab)