Job summaryThis post is fixed term/secondment for 2 years to meet the needs of the service.Are you looking for an opportunity to support making a positive difference in the lives of people with Mental Health challenges?If so, this role may be just what you're looking for!For people with Mental Health challenges getting into paid work is a vital step in their recovery. Evidence shows that working leads to improved Mental Health, so we are looking for a skilled person to join our Individual Placement & Support in Primary Care Service (IPSPC) as an Administrator.This role will be vital to support the IPSPC service to transform lives, maintaining data collection, speaking to participants, staff and employers- it's fast paced and relies on accuracy so you need to be resilient, empathetic, & dedicated to helping support a service designed to help people with mental health challenges.As this is currently a fixed-term project, we are looking for someone who will show this service to be the invaluable resource that we believe it will be, providing accurate data and admin support to evidence that this service should become a part of statutory mental health services.We welcome people from a range of backgrounds & experiences, particularly those who have lived experience of Mental Health services. We will provide you with all the tools and training you need.You will be a key part of the service, helping us to develop & shape it to suit the needs of the population.Main duties of the jobThe ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.About usCardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.Our mission is"Living Well, Caring Well, Working Together",and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.Job descriptionJob responsibilitiesTo provide a full range of administrative and secretarial services to the Team/Department in support of the effective delivery of services.To support the Manager through the processing and transmitting of patient data using both paper and computerised systems.To attend, record and produce formal minutes of meetings as required.Audio/copy-type clinical letters, medical reports, general correspondence and related clerical work.Set up and co-ordinate meetings/courses for the Team/Department.Prepare necessary papers and information in readiness for attendance at meetings.Prepare statistical information and presentations using different software packages e.g. Word, Excel, Power Point, Outlook.Maintain training records.Assist with the collation of audit data.Co-ordinate bookings of meeting rooms internally and externally.To assist the Team/Department in ensuring that key information is available when required.To receive, open, prioritise and distribute mail.Taking telephone enquiries and dealing with them appropriately. Be aware of the need for sensitivity and confidentiality at all time.Liaising with other departments both internal and external to the Health Board.Use the Oracle system for ordering stationery supplies and other sundries.To maintain accurate filing systems.To record and report sickness as per UHB guidelines.To retrieve and file patient medical records as and when required.The post holder will also be required to undertake any other duties consistent with the grade which are deemed appropriate by the Manager and will comply with all UHB policies and procedures.You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.Person SpecificationQualificationsEssentialNVQ 3 or equivalent qualifications/experienceGood standard of general education with a minimum of 4 GCSEs including Maths and EnglishDesirableAdditional word processing/computer qualificationsExperienceEssentialWorking in an office environment in a secretarial or administrative position.Excellent organisational and communication skillsAbility to set up administrative systemsAbility to use computerised databasesDesirableExperience of working in the NHSSpecial knowledgeEssentialAbility to work as part of a team in an extremely busy environmentDesirableKnowledge of Paris computer systemUse of OracleDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameCardiff and Vale University Health BoardAddressHafan y Coed, University Hospital LlandoughPenlan RoadPenarthCF64 2XXEmployer's websitehttps://cavuhb.nhs.wales/ (Opens in a new tab)