Job summaryAn opportunity has arisen for a motivated, well organized, and committed individual who is happy to use their own initiative. This role will be based in Pullman Court, Gloucester Royal Hospital, 37.5 hours a week Monday-Friday on a permanent basis. Part time (job share) will be considered for a suitable applicant.Main duties of the jobThe successful applicant will provide an efficient, confidential & professional secretary service to the specialty teams. This will include administration and secretarial support to enable provisions of patients care.Good communication skills with all members of the public, general practitioners and other teams within the hospital trust is essential to ensure a proficient, high quality service for patients and clinicians.You will need to be able to meet targets and deadlines. Also you will need to be able to work under pressure whilst making decisions for the service. Working within the NHS with experience of working in a team and also alone with a minimum of 6 months working within admissions / booking / patient access or a similar role with experience of TrakCare is desirable.About usGloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.The Vascular Network provides specialist cover for Gloucester Royal as the hub with Swindon as a spoke. Both sites are extremely busy and requires an energetic but exceptionally organised person to join our specialist team.If you like to be kept busy, enjoy variety and have good attention to detail whilst under pressure, then you could be the person we are looking forJob descriptionJob responsibilitiesThis is a responsible role and you will be expected to use your own initiative, make decisions and deal sensitively with patients, their relatives and the wider healthcare team.This role requires accurate audio typing, maintaining databases and data validation of electronic records. This role includes handling of patients notes which can sometimes be heavy.You will be working as part of a team which will require good effective communication and the ability to work well with others.1. Knowledge and awareness of national and local waiting time targets and data quality issues2. Good and effective organisational skills including a high level of accuracy and attention to detail.3. Must be able to demonstrate ongoing personal development and willing to undertake any internal training as needed.4. Excellent Prioritisation skills5. Able to work under pressure to meet deadlines6. Evidence of advanced computer skills including TRAK and Microsoft office applicationsPerson SpecificationQualificationsEssentialGCSE English and Maths at Grade C or above, or equivalentDesirableTypewriting/Word Processing RSA Level 3 or equivalent practical experienceExperienceEssentialPrevious experiences of dealing with members of the publicExperience of using your own initiative, prioritising workloads and utilising organisational skillsDesirablePrevious medical secretary/hospital/NHS service experienceEvidence of advanced computer skills (Including Trak and Microsoft applications)Accurate Audio typingKnowledge/ SkillsEssentialAble to work under pressure and meet deadlinesExcellent prioritisation skillsDesirableKnowledge of the national & local waiting time targetsGood attention to detailDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameGloucestershire Hospitals NHS Foundation TrustAddressGloucestershire Royal HospitalGloucesterGL1 3NNEmployer's websitehttps://www.gloshospitals.nhs.uk/ (Opens in a new tab)