Job summaryWe are looking for an administrative officer to join our Mental Health Support Team (MHST) in Watford to provide comprehensive administrative support to our Teams for 22.5 hours per week.If you feel you have the skills and experience we are looking for then we would welcome an application from you.The post-holder will be based in Holywell Primary School, WatfordMain duties of the jobYou will co-ordinate information and provide administration and clerical support in order to facilitate the effective running of the service. This will include diary management, comprehensive management of data such as annual leave, sickness and attendance reports on behalf of the Team, filing, and ensuring maximum efficiency of processes. It is essential that you have GCSE in English Language and Mathematics Grade C or above or equivalent.About usHertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organisation with ambitions to match. We are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from the Care Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.Our family of over 3500 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings. We also deliver a range of nationally commissioned specialist services including Tier 4 services for children and young people, perinatal services, plus medium and low secure learning disabilities services.The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:Our Trust values are:Welcoming. Kind. Positive. Respectful. Professional.These values are at the core of who we are, everything we do, and how we do it!Would you like to be part of the HPFT family? Would you like work with us to ensure our service users live the fullest lives possible they can? Would you like to be supported in your career to be the best that you can be?Then please read on...Job descriptionJob responsibilitiesYou will be proficient in the use of a wide range of IT packages, have experience of organising and prioritising diaries and schedules, and experience of organising and taking minutes in meetings. You will have good communication and organisational skills and the ability to work with minimal supervision and on your own initiative to achieve deadlines.Person SpecificationQualifcations Education & TrainingEssentialEducated to Secondary Level with GCSE maths and English level 2 or aboveExtensive experience of working in an office environmentNVQ3/RSA3 or equivalent experienceDesirableExperience in healthcare/education settingKnowledge of healthcare terms used in their day to day workingECDL qualificationCOMMUNICATION SKILLSEssentialExcellent verbal and written communication and presentation skills in person, on telephone, and electronically.To be experienced in dealing with people in distress in a calm and confident manner, using deescalation skills where appropriateTo have proven skills and experience establishing effective working relationships with internal and external stakeholdersANALYTICAL SKILLSEssentialProblem solving, decision making and analytical skills.Ability to analyse data and compile information for reportsPrevious Experience, Skills & KnowledgeEssentialAbility to organise and prioritise workloadProficiency in diary management and coordinating appointmentsExperience of writing formal minutesIndependent, lone and team working skillsEvidence of ability to be flexible and show initiative, sensitivity and enthusiasm to workEvidence of the ability to organise and plan complex eventsEvidence of supervising/training othersDesirableExperience of adapting to, and managing, changeEvidence of creating new processes or documents to assist team set up or functionalityDiversityEssentialShow respect and treat people with dignityPhysical/Mental/Emotional EffortEssentialAbility to cope with multiple tasks, tight deadlines and competing demandsEmotional MaturityDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameHertfordshire Partnership University NHS Foundation TrustAddressHolywell Primary School, Tolpits Lane, Watford WD18 6LLHolywell Primary School, Tolpits Lane, Watford WD18 6LLWatfordWD18 6LLEmployer's websitehttps://www.hpft.nhs.uk/careers/ (Opens in a new tab)