Job summaryThe Neonatal Community Outreach Team supports babies and their families across the Local Maternity and Neonatal System (LMNS). The Neonatal Community Outreach Team are based and hosted by UHCW, but work across George Eliot and South Warwickshire NHS Trust providing specialist community care for babies and their families.Due to service growth we are recruiting for an additional administrator to support with the clerical duties of the Neonatal Community Outreach Team.*** Please be advised that interviews are proposed for 11th July 2024 ***Main duties of the jobThe post holder will provide direct administrative support to the Neonatal Community Outreach Team (NCOT), part of the Women & Children's Clinical Group. The post holder will support the Senior Neonatal Outreach Administrator and the Neonatal Community Outreach Team in their administrative duties including managing diaries and appointments, arranging, and attending meetings, taking effective minutes/action notes, supporting data collation and the administrative side of the Neonatal Community Outreach Service.They will be expected to provide a high quality, broad range of administrative and secretarial duties to enable the effective delivery of the service; providing a confidential, efficient and responsive work ethic in accordance with Trust and Departmental guidelines, policies and procedures.The Neonatal Community Outreach Service operates 7 days a week between the hours of 08:00-18:00.The post holder will be based at UHCW, however may occasionally be asked to travel to the other sites. Weekend working may be required.Please be advised that this job advert will close as soon as sufficient applications have been received.About usUniversity Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society.We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.Job descriptionJob responsibilitiesProvide comprehensive administrative support to the Neonatal Community Outreach Team toensure the smooth performance of their clinical duties; providing admin support across Coventry & Warwickshire.Act as first point of contact for parents/carers and team members, using initiative to resolve enquiries in a professional manner, providing accurate information or redirecting calls as appropriate to ensure they are responded to in a timely and effective manner.Process confidential patient sensitive documentation: responding to team members requests to compose, type and print correspondence as necessary.Arrange and provide assistance at service meetings, preparing and circulating agendas and papers for meetings, booking venues, taking and typing accurate notes and distributing minutes of meetings.Monitor community appointments, arrange interpreters, update diaries/calendars and accurately input patient data; ensuring details are securely shared with Trust Neonatal Staff or System Community Teams as appropriate.Support the Senior Neonatal Outreach Administrator in maintaining and updating databases to monitor Neonatal Community Outreach Service activity.For further details of the job role please see attached job description.Person SpecificationQualificationsEssentialsee supporting documentsDesirablesee supporting documentsExperienceEssentialsee supporting documentsDesirablesee supporting documentsKnowledgeEssentialsee supporting documentsDesirablesee supporting documentsSkillsEssentialsee supporting documentsDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameUniversity Hospitals Coventry and Warwickshire NHS TrustAddressUniversity Hospital Coventry and WarwickshireClifford Bridge RoadCoventryCV2 2DXEmployer's websitehttps://www.jobsatuhcw.co.uk (Opens in a new tab)