Job summaryAs an integral member of the Ophthalmology Team, to provide admin support to the team within the defined locations, working closely with the Consultant Orthoptist and Matron.To provide a wide range of duties ensuring an efficient service to the department at all times.Main duties of the jobTo adhere to hospital policy in relation to patient confidentiality at all timesAnswer telephone calls in a polite and courteous manner, transfer calls and relay all messages to members of staffSort all incoming post and deliveriesOrdering of supplies for the Outpatient Departments, ensuring best possible pricing, researching online and using Eros.Collating and distributing the appropriate departmental data for all on and off site Outpatients DepartmentsSupport Ophthalmology meetings (as required)Work with the work force co-ordinator to update rooming schedules, daily clinic sheets and forecastingReformatting and creating documentation as required including producing graphs, spreadsheets, leaflets, PDF Documents etcInputting information such as additional shifts, absence, shift changes into Health RosterDownloading data for review for departments e.g. patient experience /friends and familyGeneral office duties filing and photocopyingA variety of administration duties to support the smooth running of the Outpatient DepartmentsAbout usThere's never been a more exciting time to build your career at Frimley Health, one of the country's largest and most respected trustsFrimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR - Epic - went live in June and we are already beginning to reap the benefits of this ambitious investment.Our threecore values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other.If you have a passion for clinical excellence, patient care and your own career development, you'll feel at home at Frimley Health.Job descriptionJob responsibilitiesTo maintain the high standards of the department by contributing towards individual and team objectives.Person SpecificationApplication FrmEssentialPrevious administration roleDesirableNHS Administration ExperienceApplication FormEssentialAble to work within a team and/or independently with minimal supervision.Be able to prioritise workload.Proficient in Microsoft Word, Excel, PowerPointEffective communication skillsDesirableHospital IT systems knowledge (EROS/EPIC)Application formEssentialEducated to GSCE Level of C or above (or equivalent) levelMust have passes in English and mathsDesirableBtec/Alevel in Business or equivalent.Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameFrimley Health NHS Foundation TrustAddressFrimley Park HospitalPortsmouth RoadFrimleyGU16 7UJEmployer's websitehttps://www.fhft.nhs.uk/ (Opens in a new tab)