Job summaryORTHOPTIC CLINIC ADMINISTRATORBAND 322.88 HOURS PER WEEKA part-time Clinic Administrator is needed, to assist with the smooth running of the Orthoptic Department. The role includes preparation of clinics, booking appointments, and dealing with telephone and email enquiries.The role would suit a self-motivated person, who is able to organise and prioritise their own workload. Excellent communication skills and the ability to deal tactfully with a wide range of people are essential.Weekday only working, days to be agreed.Main duties of the jobTo support the smooth running of Orthoptic out-patient clinicsPreparation of clinic notesBooking out-patient appointmentsDealing with telephone enquiriesAbout usRoyal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.We have received an overall Good rating from the CQC with Medical care (including older peoples care), End of Life Care and Maternity services being deemed Outstanding by the CQC.Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.A video about the Royal Surrey - https://www.youtube.com/watch?v=5HsiGn9joTQJob descriptionJob responsibilitiesBook out-patient Orthoptic appointments for new and follow-up cases. This requires knowledge of clinic schedules and clinic waiting lists.Book Ophthalmology consultant clinic appointments.Prepare Orthoptic out-patient clinics, ensuring that all required case notes are obtained.Check personal and contact details are correct, and update as necessary.Maintain manual filing system for in-patient orthoptic case notes.Some physical effort is involved, in lifting out-patient case notes and pushing case note trolley.Organise and prioritise own workload.Please see full Job DescriptionPerson SpecificationQualificationsEssentialCompetent level of literacy/numeracy Relevant IT skillsKnowledge and ExperienceEssentialKnowledge of computerised appointment booking systemSkills and CapabilitiesEssentialExcellent communication skillsAbility to deal tactfully with wide variety of people.Planning skills to utilise time effectively and prioritise workloadIT Skills, Working knowledge of Microsoft Office with intermediate keyboard skillsDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameRoyal Surrey NHS Foundation TrustAddressThe Royal Surrey HosptialEgerton RoadGuildfordGU2 7XXEmployer's websitehttps://www.royalsurrey.nhs.uk/ (Opens in a new tab)