Job summaryWe are looking for a creative, dynamic individual to join us as a Personal Assistant to support the senior leadership team in our Medicine division at Ipswich HospitalOur ideal candidate will be highly organised, practical, reliable, efficient and have a flexible approach to the role. You will work well on your own initiative as well as working effectively as part of the wider divisional team.Duties will include proactive forward planning, fielding emails and telephone calls, complex calendar management. You will be responsible for a portfolio of meetings, including agenda setting, distribution of paperwork, high quality minute taking and follow up actions.To succeed in this challenging rewarding role you will thrive under pressure, have the drive and courage to solve problems and the ability to prioritise a busy workload.You will be diplomatic with highly developed communication skills, the ability to engage with a range of stakeholders and proven IT skills.Current ESNEFT employees will be offered on a secondment basis only.Main duties of the jobTo provide an effective, comprehensive personal assistant service to the Associate Director of Operations, Associate Director of Nursing and Divisional Clinical Director (Divisional Management Team)Deal on a regular basis with confidential and, sensitive information relating to staff and services.Provide a comprehensive, high quality business support service for the senior management team, including typing/word processing of letters, minutes, reports and other routine correspondence, using own initiative.Maintain the corporate diary for the group and be aware of the corporate dairy for ESNEFT including deadlines for submission of papers and reports.About usWe are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.We are one of the largest NHS organisations in England, employing more than 12,000 staff.We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8AJob descriptionJob responsibilitiesFor full details on the role and responsibilities please see the attached job description and person specificationPerson SpecificationQualificationsEssentialGCSE (or equivalent) in English & MathsRAS level 3ExperienceEssentialProven experience in PA role with proven track record of achievementExcellent audio typing skillsExperience of minute takingDesirableShort handKnowledgeEssentialDemonstrate knowledge of NHSWorking knowledge of clinical governance including complaint handlingDesirableRisk managmentDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameEast Suffolk and North Essex NHS Foundation TrustAddressIpswich HospitalIpswichIP4 5PDEmployer's websitehttps://www.esneft.nhs.uk/ (Opens in a new tab)