Job summaryWe are looking for a full time (37.5) motivated and enthusiastic Personal Assistant with a wide range of office skills.The post holder will support the Deputy Borough Directors and will work closely with the Community Mental Health Teams and Learning Disabilities Services in the borough to comprehensively ensure that admin staff are working to the priorities of the services.The post holderwill develop an understanding of the sector/directorates' responsibilities and thus support all associated staff in carrying out their duties. To provide comprehensive administrative and personal support to both the Borough/Service Director and the Clinical Director. This will include management of diaries/establishment of electronic diaries, coordination of meetings, drafting correspondence, minuting meetings, monitoring expenditure and report writing.Main duties of the jobThe post holder will work as an integral part of the Borough's Community Mental Health Services, working closely with the Deputy Borough Director PA/Professional Admin Lead, Borough Director and Clinical Director, Consultants, Team Managers, Business & Transformation Manager, Business & Performance Officer, clinical and medical staff and administrative staff, as well as other Trust staff and various internal and external agencies.About usThe post holder will be required to work flexibly, assisting as and when necessary, which may involve them in a developing role.Health and SafetyCentral and North West London NHS Foundation Trust has a Health and Safety Policy applicable to all employees. Employees must be aware of their responsibility under the Employment Rights Act 1996 to ensure that agreed safety procedures are carried out and to maintain a safe environment for employees, clients, and visitors.Improving Working LivesCentral and North West London NHS Foundation Trust is committed to the principles of Improving Working Lives, and all managers are encouraged to follow Improving Working Lives practices. Consideration will be given to all requests for flexible working in line with the Trust policy.Staff InvolvementCentral and North West London NHS Foundation Trust is committed to involving staff at all levels in the organisation's development.The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.Job descriptionJob responsibilitiesTo provide a comprehensive secretarial support service to the Deputy Borough Directors.To ensure that telephone calls, correspondence, and direct contact with callers are handled appropriately and professionally, using judgment and discretion where necessary.To manage diaries and arrange meetings and training events when requiredTo service meetings on behalf of the borough, including producing agendas and taking and circulating minutes.To prepare documents (letters, memos, reports, etc.) for approval by copying or audio typing using MicrosoftOffice software as directed, ensuring all policies and procedures are followed.To be fully conversant with computer packages, promoting good presentation, including work-processing and spreadsheets.Person SpecificationQualifications & ExperienceEssentialEducated to degree level or equivalent relevant experience in a senior PA/Admin roleRelevant qualification/PA experience plus extensive experience working in a Senior Admin role in the NHS or a large complex multi-sited organisationAbility to draft correspondence on behalf of the Director/Head of ServiceExcellent knowledge of Microsoft Office packages including Outlook, PowerPoint, ExcelDesirableUnderstanding of the structure of the NHS and current issues facing NHS TrustsDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameCentral and North West London NHS Foundation TrustAddressPark Royal Centre for Mental HealthCentral WayLondonNW10 7NSEmployer's websitehttps://www.cnwl.nhs.uk/work (Opens in a new tab)