Job summaryPharmacy Administrator, Clinical Trials - Band 4 Fixed Term Contract - Sutton basedAn exciting and unique opportunity has arisen for an enthusiastic, dynamic and self-motivated professional to join our clinical trials team at the Sutton site of the Royal Marsden.You will be part of a team consisting of Pharmacists, Technicians and Assistants, who are always striving for excellence in all aspects of our work. We are working collaboratively as part of a Multi-Disciplinary Team to ensure we always deliver outstanding care to our patients.This is an exciting time to join the Royal Marsden Hospital Clinical Trials Department. Our service is built around providing a high-quality service to our patients and staff of the Trust. The Oak Cancer Centre (a new, state-of-the-art treatment and research facility) opened in June 2023 in Sutton which will speed up the translation of world-leading research into breakthroughs in treatment and care, transforming the lives of cancer patients at The Royal Marsden and beyond.The hospital has recently introduced the EPIC digital health record system and we are looking to use the full capabilities of this system to support the pharmacy teams and become a more efficient and truly paperless department.Main duties of the jobThe Job Description outlines the roles of the Clinical trials Pharmacy Administrator. You will be expected to complete a wide variety of administrational tasks including: assisting with implementation of paperwork, scanning, filing and coordinating documentation in both paper and electronic forms. You will also support dispensing all types of clinical trials prescriptions promptly and accurately as they pass through the clinical trials dispensary, ensuring that all trial protocols, standard operating procedures and current legislation are adhered to. Together with the team you will be responsible for ensuring that the trials service runs smoothly; this will include stock control, accurate record keeping and drug accountability of clinical trials, counselling patients, completing deliveries, archiving, liaising within a multi-disciplinary team and training colleagues in the dispensing of trials.About usThe Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.Job descriptionJob responsibilitiesFor further information on this role, please see the attached detailed Job Description and Person SpecificationAdministrative TasksTo support the Pharmacy Clinical Trials Team (PCTT) with administrative tasks related but not limited to:Assisting with the implementation of trial paperworkAssisting with printing, scanning, photocopying and study related documents.Maintaining pharmacy clinical trial site files, computer and written records in an organised mannerEnsuring filing is completed in a timely manner so all documents can be located easily (including paper manual worksheets from the aseptic unit, where applicable)If required, process protocol amendments promptly and accurately ensuring that pharmacy guides are updated and new procedures are put in place if applicable.Assisting with the reporting of temperature excursionsClinical Trials TasksAccurate record keeping of clinical trial documentationEnsuring storage condition records and accurate expiry records for clinical trials are kept up to date and archived for future referenceMonitoring stock levels, expiry dates & helping with stock discrepanciesSupport Senior Pharmacy Technicians, Clinical Trials with ordering stockTo prepare the close down and archiving of essential pharmacy clinical trial documents in accordance with GCP regulatory requirements and pharmacy clinical trial SOPs.Person SpecificationEducation/QualificationsEssentialGood general education - GCSE level (Grade A-C in English and Maths) or Numeracy and Literacy functional skills Level 2 (or equivalent)DesirableNVQ level 2 in Pharmacy Practice and/or NVQ level 3/BTEC equivalent in Pharmaceutical ScienceCurrent certified ICH-GCP trainingBackground in oncologyGood understanding of medical terminologyExperienceEssentialExperience of working with databasesIntermediate (or advance) level of using Microsoft Office application especially Microsoft Word and ExcelAbility to be able to prioritise workload and meet deadlines as appropriatePrevious experience of working in a hospital, pharmacy or medical settingDesirableExperience of working in an Administrative role with a proven track record of problem solvingExperience of working in a busy environment working independently and exercising judgment and decision-making skillsSkills/Abilities/KnowledgeEssentialAbility to prioritise workload and adjust own work in light of unexpected events or changing priorities.To be able to use own initiative planning own work for the day/week and work unsupervised where appropriate.Excellent interpersonal & communication skills with the ability to communicate effectively (both orally and written) with all levels of health professionals.Ability to grasp new concepts quicklyAbility to work effectively as part of a team and with staff at all levelsAbility to handle sensitive information without comprising confidentiality or trustDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameThe Royal Marsden NHS Foundation TrustAddressThe Royal Marsden Hospital SuttonSuttonSM2 5PTEmployer's websitehttps://www.royalmarsden.nhs.uk/working-royal-marsden (Opens in a new tab)