Job summaryResponsible for managing and coordinating the invoicing and administrative staff functions to provide a comprehensive, effective and efficient administrative and clerical service (A&C).Liaising and working closely with the Procurement Manager and other team members to ensure queries are dealt in a timely manner and all administrative duties are kept up to date.Expected to work autonomously, using own initiative and able to work unsupervised when undertaking specific work identified. Must be able to plan and manage a range of duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation.**Interviews for this post are due to take place 11th and 12th July 2024***Main duties of the jobExcellent interpersonal skills and able to communicate with staff, service users and responding to enquiries via telephone or email.Provide effective problem solving, potentially working with the Trust finance team.Attend procurement huddles / departmental meetings and contribute to building effective teamwork in exchanging views and ideas and communicating effectively.Communicate work procedures, motivating departmental staff to achieve objectives.Plan, prioritise and schedule own and other staff workload on a daily basis to meet the needs of the service and achieve set timescales.Support creation and implementation of Standard Operating Procedures (SOPs) as and when agreed with the Pharmacy Procurement Manager.Work collaboratively as part of an integrated team.Provide appropriate assistance to Pharmacy Procurement Manager or other team members.Work within and keep up to date with National and Trust legislation, guidelines, policies, procedures, protocols and code of conduct relating to own role.About usUniversity Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.Job descriptionJob responsibilitiesResponsible for the effective and efficient delivery of a comprehensive administrative support service.Responsible for the supervision of Band 2 and Admin Apprentice Support staff.Establish and maintain agreed systems for effective record keeping including collation and submission of timely statistics.Provide flexible administrative and clerical cover as required across the department.For further details please see the attached job description.Person SpecificationQualificationsEssentialsee supporting documentsDesirablesee supporting documentsExperienceEssentialsee supporting documentsDesirablesee supporting documentsSkills & qualitiesEssentialsee supporting documentsDesirablesee supporting documentsKnowledgeEssentialsee supporting documentsDesirablesee supporting documentsDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameUniversity Hospitals Coventry and Warwickshire NHS TrustAddressUniversity HospitalClifford Bridge RoadCoventryCV2 2DXEmployer's websitehttps://www.jobsatuhcw.co.uk (Opens in a new tab)