Job summaryAre you meticulous, organized, and passionate about ensuring safe clinical practices? Join our dynamic team as a Rota Coordinator for the Head & Neck departments!You will be responsible for the planning, co-ordination and maintenance of rotas and ensuring that clinical sessions are staffed appropriately and all staff comply with New Deal and EWTD requirements.**Polite notice previous applicants need not apply**Main duties of the jobActing as the first point of contact for all medical staff queries relating to rotas, using tact, diplomacy and confidentiality. Assess each situation and deal with accordingly (using personal judgement and acquired knowledge).Ensure all rotas comply with New Deal and EWTD in conjunction with the Assistance Medical Workforce Manager.About usWe are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.Benefits to youo 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);o NHS Pension Scheme:o Flexible working opportunities;o Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;o Career development and training;o Wellbeing support and activities;o In-house physiotherapy Service;o On-site canteens with subsidised meals;o Subsidised staff parking (currently free).o Free Stagecoach Bus Travel to and from work within Cambridgeshire and PeterboroughJob descriptionJob responsibilitiesResponding to enquiries in a professional and timely manner.Demonstrating initiativeUnderstanding of study leave requirements, annual leave requirements and travel claims for medical staffLiaising with other staff and departments as appropriate.Maintaining both paper and computerised records in accordance with Trust policy and facilitating the smooth running of the serviceGeneral computer, administrative and organisational tasksAdministration of post and correspondence as appropriateOrganisation of meetings as appropriate.Assisting with any other ad hoc duties as necessary within the surgery administration departmentEnsuring all Trust administration standards are adhered toAttending appropriate meetings where relevant and practical, including European Working Time Directive meetings, to prepare agendas, participate, take accurate notes and distribute as necessary.Working flexibly to ensure smooth running of the Service, gaining additional skills as requiredBeing aware of workload and pressures within other areas enabling support and encouragement to be given as necessaryCommunication in an appropriate manner with staff, other departments across the Trust and bodies external to the Trust.Person SpecificationEducation/QualificatonsEssential5 A to C grade GCSE's or equivalent including English LanguageNVQ business and administration level 3 or equivalent or proven previous relevant experienceExperienceEssentialPrevious administrative experienceExperience of working with professionalsDesirablePrevious Experience of Rota Co-ordinationAttendance at Multidisciplinary meetingExperience of working in the NHSKnowledge and skillsEssentialcompetent in the use of MS word, MS outlook and MS excellHigh level of accuracy and attention to detail - must be able to concentrate in situations where frequent interruptions are likelyAbility to adhere to policies and proceduresCan demonstrate good standards of written and verbal communicationCompetent in administrative / clerical proceduresDesirableWorking knowledge of medical staffing terms and conditions of employment and training requirements including Working Time Directive and New Dealknowledge and skills in human resourcesDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameNorth West Anglia NHS Foundation TrustAddressPeterboroughEdith Cavell Campus, BrettonPeterboroughPE3 9GZEmployer's websitehttps://www.nwangliaft.nhs.uk/ (Opens in a new tab)