Job summaryNorthumbria Primary Care are looking to recruit a Secretary to The Management Team based at Northumbria Healthcare Innovation Hub.The main focus of this role is to provide efficient secretarial support to NPC's Senior Management Team. The successful candidate will be based at Northumbria Primary Care Innovation Hub at Seaton Deleval. The successful candidate may be required to travel to other sites within NPC as per job requirements.Main duties of the jobTo provide an efficient secretarial support service to NPC's Senior Management Team.Develop systems which will enable managers to work effectively and efficiently.Maintain staff personal files including ESR and HealthRoster.Maintain complaints records in line with Governance requirements.To provide efficient data entry to maintain information systems, record and store formal meeting minutes.To follow existing policies and procedures and manage the Policies and SOPs index across the organisation.To undertake surveys and audits across the organisation.To plan and organise diaries, arrange meetings and book venues as directed by NPC's Senior Management Team.About usNorthumbria Primary Care Ltd (NPC) is a pioneering partnership with local GPs and now manages several GP practices with around 50,000 registered patients in Northumberland and North Tyneside.Whilst appointees will have a base practice within NPC, they may be asked to work at other practices across our group. We do however limit this as much as possible as we appreciate continuity is vital to effective primary care.Please note that NPC is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust.Make sure to read the 'applicant guidance notes' before submitting your application and make sure you know everything there is to know before applying to join our fantastic organisation.Job descriptionJob responsibilitiesTo play a key role in communication between the Directorate management teamTo provide and maintain an efficient secretarial administrative service to NPCs Senior Management Team.To manage the administration of all personnel within Northumbria Primary Care.Fully participate and actively contribute to the efforts of the team to achieve the highest quality service.Provide indirect support to the Senior Management Team for site based activities.To manage the Policies and SOPs index across the organisation.To produce and maintain organisational data as and when required.To analyse information to resolve problems, such as diary commitments.To provide or receive complex information in relation to patient care.Person SpecificationQualificationsEssentialTyping and Word Processing skillsKnowledge of secretarial or administrative procedures and systems, some of which are nonroutine, and non-routine activities such as answering queries, progress chasing, task-related problem solving, acquired through experience and training to Vocational Level 3 or equivalentDesirableECDLDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameNorthumbria Healthcare NHS Foundation TrustAddressSeaton Deleval Innovation HubSeaton DelevalNE25 0QJEmployer's websitehttps://www.northumbria.nhs.uk/ (Opens in a new tab)