Job summary To provide an efficient, effective, confidential administrative service to the service / department The post holder will be expected to work on their own, using their own initiative within the guidelines set by Nottinghamshire Healthcare NHS Foundation Trust Main duties of the job The position involves organising schedules, minute taking, organising meetings, coordinating information and IT systems. Set up and manage office systems efficiently and effectively. About us #TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons. We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health. We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity. The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team. The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment Details Date posted 19 June 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year per annum Contract Permanent Working pattern Full-time Reference number 186-781-25-CS Job locations Lichfield Lane Mansfield NG18 4RG Job description Job responsibilities Full details of the job description can be found in the attached Job description and Person Specification. Provide an efficient administrative support service to the department Be proficient in the use of IT systems including: Microsoft Office Excel, Outlook, Word, Database & internal systems including, departmental information systems. Produce high quality reports within agreed deadlines as required To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department. Take minutes of formal meetings, type up and distribute within agreed timescales Ensure sickness, study and annual leave is recorded on the ESR system To have a working knowledge of departmental procedures To collect and maintain accurate team information with regards to training undertaken, PADs, Clinical Supervision and any other database To order equipment, stationery, sundries as required To book courses, accommodation and travel as required To monitor and order stock and non-stock items as required To work effectively both independently and as a team member To work within all Health & Safety guidelines and policies Responsible for own Mandatory Training requirements To cover other admin roles within the team as & when required Please note that this post does not meet the pay or skill level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa Job description Job responsibilities Full details of the job description can be found in the attached Job description and Person Specification. Provide an efficient administrative support service to the department Be proficient in the use of IT systems including: Microsoft Office Excel, Outlook, Word, Database & internal systems including, departmental information systems. Produce high quality reports within agreed deadlines as required To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services to the department. Take minutes of formal meetings, type up and distribute within agreed timescales Ensure sickness, study and annual leave is recorded on the ESR system To have a working knowledge of departmental procedures To collect and maintain accurate team information with regards to training undertaken, PADs, Clinical Supervision and any other database To order equipment, stationery, sundries as required To book courses, accommodation and travel as required To monitor and order stock and non-stock items as required To work effectively both independently and as a team member To work within all Health & Safety guidelines and policies Responsible for own Mandatory Training requirements To cover other admin roles within the team as & when required Please note that this post does not meet the pay or skill level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa Person Specification Qualifications Essential Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience RSA/OCR level III or equivalent ie.C&G Level 3 Word Processing Desirable ECDL or equivalent Training Essential Microsoft Office i.e Database, Excel, Word, Powerpoint Minute taking Experience Essential Scheduling/ Diary Management Minute Taking Previous experience of working in an office environment Ability to work as an effective team member Desirable Experience of working within the NHS Knowledge Essential Computer literacy including word, excel, outlook, database Maintain electronic records/information on computer Skills Essential Excellent interpersonal/communication skills, including excellent written and oral skills. Administrative Skills Good interpersonal skills Person Specification Qualifications Essential Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience RSA/OCR level III or equivalent ie.C&G Level 3 Word Processing Desirable ECDL or equivalent Training Essential Microsoft Office i.e Database, Excel, Word, Powerpoint Minute taking Experience Essential Scheduling/ Diary Management Minute Taking Previous experience of working in an office environment Ability to work as an effective team member Desirable Experience of working within the NHS Knowledge Essential Computer literacy including word, excel, outlook, database Maintain electronic records/information on computer Skills Essential Excellent interpersonal/communication skills, including excellent written and oral skills. Administrative Skills Good interpersonal skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Nottinghamshire Healthcare NHS Foundation Trust Address Lichfield Lane Mansfield NG18 4RG Employer's website https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab) Employer details Employer name Nottinghamshire Healthcare NHS Foundation Trust Address Lichfield Lane Mansfield NG18 4RG Employer's website https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab). Location : Lichfield Lane, NG18 4RG Mansfield, United Kingdom