Job summaryThe purpose of this role is to work as a team secretary, providing a secretarial and administrative service to the Service Management Team. The post holder may be required to work across site to offer secretarial support as required. The post holder will provide confidential proactive administrative support to the team which will include proactive management of diaries, e-mail and other correspondence, organisation of agenda, action logs, notes and reports as required and possess a working knowledge of SharePoint all of which within a highly confidential environment.Main duties of the jobPlease see full job description and person specification for comprehensive details of roles, expectations and responsibilities.The job description and person specification are only an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.About usAt NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':Being a clinically led organisationQuality and safety at the heart of our TrustA positive patient experience every timeA great place to workManaging our money wellAs an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.Job descriptionJob responsibilitiesPlease see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.Please ensure that you document evidence of meeting all the essential criteria in the supporting information.If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.Important InformationCandidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:Junk Mail is checked regularlyDisclosure and Barring Service:On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.The changes mean that:youth cautions, reprimands and final warnings will no longer be subject to automatic disclosurethe multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.ukUnlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock websiteThe Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.A lease car may be available for this position; further details will be provided upon appointment if applicable.27-day holiday scheme rising to 33 after 10 yearsFlexible working SchemeExcellent opportunities for developmentCompetitive NHS Pension schemeAccess to NHS discounts with retailers and leisure companiesEAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problemsThese schemes are subject to availabilityPerson SpecificationQualificationsEssentialGCSE qualification in English LanguageGCSE qualification in MathLevel 3 Business administration or relevant experienceDesirableWillingness to work towards Level 3 Business Administration qualificationEssential IT skills (EITS) or equivalentKnowledge & ExperienceEssentialPrevious secretarial experienceOrganising meetingsDiary managementAudio TypingGood working knowledge of Microsoft Office applications including Word, Excel, PowerPoint.Comprehensive experience of minute taking within a sensitive and confidential environment.Accuracy and attention to detailAbility to generate routine correspondenceDesirableKnowledge of NHS guidelinesSkills & AptitudesEssentialAbility to deal with information sensitively and confidentially.Effective communication skills, oral and writtenWell-developed interpersonal skillsAbility to work independently as part of a teamAbility to prioritise work unsupervised and meet tight deadlinesAbility to deliver high quality service and maintain a high standard of work.Ability to work under pressureCustomer service skillsTime management skillsSelf-motivatedFlexibility and willingness to participate in new working practicesProblem solving and ability to multi taskDesirableWillingness and ability to learn new skills/IT skillsPersonal CircumstancesEssentialEnthusiastic and highly motivated, reliable, team playerOther requirementsEssentialAbility to adapt to changing circumstances and prioritiesPromote equality and diversityAbility to travel between North Cumbria sitesDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameNorth Cumbria Integrated Care NHS Foundation TrustAddressSolway Clinic, Hilltop HeightsLondon RoadCarlisleCA1 2NSEmployer's websitehttps://www.ncic.nhs.uk/ (Opens in a new tab)