We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity. Job Title/ Position: Finance Shared Services Lead Band/Grade : G7 Number of Vacancies : 1 Business Group : COO Directorate : FMC Location : National Hours : 37 Working Pattern : Permanent Role Type/ Team : Finance Shared Services & Purchase to Pay Overview The Ministry of Justice (MoJ) is a major government department at the heart of the justice system. We serve the public by upholding the rule of law, and by delivering an efficient, fair, timely and effective justice system in which the public has confidence. We: • Enforce the decisions of the court: we punish offenders and work to reduce reoffending; we prevent victims by changing lives. • In partnership with an independent judiciary, run the courts and tribunals service, helping individuals, businesses and families resolve their disputes. • Protect vulnerable members of society and children and help to ensure victims of crime get justice. • Provide legal aid and advice for those cases where it is justified. • Develop policy on all aspects of law and justice, both domestically and internationally, helping to build a legal and rights framework that is clear and proportionate, and that commands confidence around the world. The role sits within the Financial Reporting, Transactions and Governance team within the Ministry’s Financial Management and Control Directorate. The Directorate brings together multiple teams from across the Ministry into consolidated teams and centres of excellence to deliver high quality financial management and reporting services for the Ministry. Stakeholders and customers include the finance and commercial functions, senior leaders in MoJ, including the Chief Operating Officer, the Permanent Secretary and the Executive Committee, HM Treasury, and Parliament (the Justice Select Committee). Role Purpose MoJ receives transactional shared services from an outsourced provider. This role is responsible for maintaining the intelligent client function, working closely with the provider and holding them to account for delivery of effective finance services: including accounts payable, accounts receivable, general ledger and payroll. This function also supports the finance end user community, keeping them informed of service issues and capturing their issues and needs. The Ministry is looking to replace its current Enterprise Resource Planning (ERP) software in the next few years. This role will help to lead the Finance Function’s engagement in this programme, ensuring that the future technology and service provision meets the needs of users going forward, championing business change, and maximising the opportunities presented to improve the function. Responsibilities The job holder will be required to undertake the following duties and responsibilities. • Maintain and continuously improve an effective intelligent client function, working closely with the MoJ shared services client team and the shared services provider to ensure the service provided meets the needs of the Finance and Purchase to Pay (P2P) functions and holding the provider to account for delivery against relevant targets and benchmarks. • Attend supplier and governance meetings as appropriate. • Act as Finance and P2P lead and subject matter expert (SME) for the department’s ERP, monitoring changes, upgrades, issues and outages and taking appropriate action. • Chair the Finance & P2P Change Gateway, working with the business and shared service provider to deliver process and system changes and improvements. • Work collaboratively with others and contribute actively to ensure that Finance is fully engaged and represented in the future Shared Services programme. • Identify opportunities and minimise risks arising from the procurement and implementation of new technology, and re-competing of the shared service business process outsourcing (BPO) provider. • Champion shared services and technology with senior leadership in the department, obtaining buy-in for change initiatives and support in delivering any necessary business change. Key skills and knowledge List the knowledge and skills required to do the job well in six to eight bullet points. It is important to us inclusive language when describing a role, for example: