Job summaryWe are looking for a reliable, enthusiastic and meticulous person to work within our friendly, forward thinking Data Coordinator team.There is the opportunity to work from either Sothall Medical Centre which is close to Crystal Peaks Shopping Centre and Darnall Primary Care Centre, both have free staff parking and excelling public transport links.Additional hours maybe offered in the future to cover leave or further development of the data team.If you would like to know more, please contact Keeley Goodall keeley.goodall@nhs.netClosing date: Sunday 28th July 2024You are encouraged to apply as soon as possible, the vacancy maybe closed early if a suitable number of applicants are received.Interviews are planned for Wednesday 7th August 2024.We are committed to being a menopause friendly employer.Main duties of the jobAs a Data Coordinator youll work as part of a supportive team, to provide accurate clinical codes for diagnoses, treatments and procedures for patients from a variety of different sources. You will also provide and develop administrative support towards the achievement and monitoring of QOF, identifying and inviting patients for Long Term Condition reviews and updating clinical records accordingly.The team enjoy supporting one another to ensure work is completed to deadlines. We would welcome a new member to join our thriving team.We would like to meet someone with experience of coding in a data team either in General Practice or a Hospital setting but this is not essential as full training will be provided for the right candidate. What is important is your ability to learn and the motivation to provide an excellent service for our patients.About usPrimary Care Sheffield Practices are a busy group of GP Practices covering nine sites in Sheffield, caring for over 45,000 patients and serves some of the citys most vulnerable and deprived groups and multi-cultural communities.Job descriptionJob responsibilitiesJob Title: Data CoordinatorBand: Band BAccountable to: Manager, PCS Group PracticeJob PurposeTo provide accurate clinical codes for diagnoses, treatments and procedures for patients at PCS Practice. To record episodes from incoming items of post.To provide and develop administrative support towards the achievement and monitoring of QOF, Enhanced Services and Data Quality.To provide an efficient and effective patient administration function within the primary care setting.General RequirementsPlease refer to the person specification.Principal DutiesRun reports and send invitations for Long Term Condition reviews and update patient records accordinglyProcess new patient registrations queries.Summarising of patient records/ notes as required.Processing and coding of electronic documents and incoming mail.Inputting and processing of child immunisation data.Inputting and processing of cervical cytology and breast screening data.Filling of normal pathology results.Processing of PPA monthly returns.To assist in the administrative support around inviting patients for annual reviews and extended services at the practices.Follow and adhere to practice policies and procedures.Use appropriate methods to communicate effectively within a team i.e. email, attending meetings.Carry out a variety of clerical duties as and when required i.e. scanning, filing, faxing and photocopying.Reporting of faults, equipment breakdown or failure, building maintenance to the support manager.Be aware of Health & Safety policies and procedures and report any occurrences of incidents to management, using the Trust incident reporting procedure.OtherTo be responsible for continuing personal development in line with PCS policies.To have an annual PDR with line manager.Support, network and provide cover for sites across the Primary Care Sheffield GP Practice Group, as required.Service DevelopmentAssist in development of practice policies and procedures.Job Description ReviewThis is not an exhaustive list of duties and responsibilities and in discussion with the manager the post holder may be required to undertake other duties which fall within the banding of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the post holder.The post holder should be comfortable in the use of computer technology, have basic keyboard skills and have the ability to use email.All employees are expected to observe the followingEqual Opportunities and Dignity at work Statement of IntentWe are committed to building a workforce which reflects the diversity of and meets the needs of the local community.We oppose all forms of discrimination on legal and moral grounds, and recognise that discrimination creates barriers to achieving equality for everyone.PCS is committed to making equality of opportunity and fair treatment a reality whereby an individual can seek, obtain and continue employment without unfair discrimination.As an equal opportunities employer, we will ensure that all job applicants and employees receive fair and equal treatment and will not be disadvantaged by unjustified conditions or requirements.PCS Equal Opportunities and Dignity at Work Policy underpins the Trusts commitment to achieve equality and fairness at work and to ensure that individuals or groups are not unfairly discriminated against.Risk ManagementStaff should be aware of the principles of risk management and adopt appropriate practice to reduce the risk to themselves and others. In particular, staff should observe PCS Risk Management Strategy, Risk, Incident & Serious Incident reporting and management policies, Health & Safety regulations and the risk management training requirements for all staff.Infection Prevention & ControlStaff are expected to comply with the PCS Infection Prevention & Control policies and conduct themselves in such a manner as to minimise the risk of causing healthcare associated infections.Person SpecificationKnowledge and SkillsEssentialKnowledge of Patient Administration SystemsKnowledge of office/reception proceduresGood understanding of equality & diversityUnderstanding of confidentiality within a healthcare settingExcellent organisational skillsGood communication skillsMethodical approach to workExcellent interpersonal skillsExcellent keyboard skillsDesirableClinical System Use (SystmOne)OtherEssentialApproachable and helpfulHave flexible approach to workTrustworthyAble to multi-task and remain calm when faced with conflicting prioritiesAbility to work well with other members of the practice teamQualificationsEssentialNVQ level 2 or equivalent in a relevant area.GCSE or equivalent English and Maths at grade C or above.DesirablePractice Receptionist Qualifications - PRP or Medical TerminologyExperienceEssentialIT experience using Word, databases and E-mail.DesirablePrevious experience of working within the NHSPrevious experience of working in a GP practiceDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.UK RegistrationApplicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).Employer detailsEmployer namePrimary Care SheffieldAddress722 Prince of Wales RoadSheffieldSouth YorkshireS9 4EUEmployer's websitehttp://www.primarycaresheffield.org.uk/ (Opens in a new tab)