Job summaryThe Surgical, Women's and Neonatal Services (SWNS) division at Homerton Healthcare NHS Foundation Trust are looking for an engaged and highly organised individual with excellent communication skills to join a busy team on a fixed term contract (from start date until 01-August-2025).The successful candidate will be responsible for day-to-day administrative tasks and support of the service and assistant service managers.This will involve working closely with the service management team to gain understanding medical rota coordination, cancer pathways and highly specialist services, across teh division. This role would be an excellent stepping stone toward an assistant service management role.The Divisional Administrative Co-ordinator will use their own initiative to plan time effectively and prioritise all incoming work daily, including responding quickly, appropriately and communicating clearly in relation to urgent/important and unpredictable issues ensuring a high-quality administrative service. They will need to escalate to the service management team appropriately as required.Main duties of the jobThe post holder will:Help ensure clinics are booked correctly for the number of doctors that are available.Provide scheduling support to the service managers in the management of clinical activity.Deal with RTT patient escalations as requested by the service managers.Help with non RTT patient management.Help provide management information on the utilisation of clinics.Support service managers with general day to day service requirements.About usHomerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff. This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.Homerton has a proud tradition of supporting and developing its staff, including its well-regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.Job descriptionJob responsibilitiesThe full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s on this page.The person specification below is not the full person specification but outlines the criteria against which your application form will be assessed.Person SpecificationEducation/QualificationsEssentialEducated to A' level and/or NVQ Level 4 in relevant qualification or equivalent experienceDesirableEducated to degree levelSkills/AbilitiesEssentialHigh level of computer literacy with good command of Microsoft office programmes (Word, Excel, PowerPoint)Excellent and effective written and verbal communication skillsGood administration and organisational skillsAbility to prioritise own workload and use own initiativeExcellent telephone mannerAble to work as part of a teamAble to work as a team member to the wider organisation and with staff member of all levels and clinical and non-clinical backgroundsAbility to work under pressure and to strict deadlinesDesirableUnderstanding of using EPR Cerner patient administration systemExperienceEssentialGeneral secretarial and/or administration experienceOffice/project management dutiesDesirableExperience in dealing with medical staffingKnowledgeEssentialUnderstanding of confidentialityAwareness of HR rulesUnderstanding of rota managementDesirableFamiliarity with training and non-training doctors' gradesOther RequirementsEssentialDemonstrates an understanding of Trust ValuesFlexible approach to workDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameHomerton Healthcare NHS Foundation TrustAddressHomerton HealthcareHomerton RowLondonE9 6SREmployer's websitehttps://www.homerton.nhs.uk/ (Opens in a new tab)