Job summaryPrevious Applicants Need Not ApplyAn exciting opportunity has arisen for two team administrators to work within the Greenwich CAMHS Team.There are two vacancies:-1 x Permanent1 x Fixed Term Contract (12 month post)1 x Fixed Term Contract (24 months post)The post holder will have the following experience:-To support staff within the multi-disciplinary team, by providing efficient and effective secretarial and administrative duties.To ensure agreed processes and procedures are in place locally to support the team/service delivery in line with Trust policies and local guidelines.Will be required to support the reception function to maintain a smooth running of Services.Will work closely with other admin colleagues to enable team working and effective cover arrangements.To be responsible for inputting data onto RIO as required.Main duties of the jobResponsible for the upkeep of diaries for the team, responsible for photocopying, e-mailing and maintaining an efficient filing system, ensuring filtering of all incoming enquiries and draft responses accordinglyWorks on own initiative with minimal supervision, with ability to ask for help when required.Manages and is able to prioritise workload.Responsible for liaising with staff within the teamEnsures that the members in the team are briefed in a timely manner, of any changes to systems and/or processes g. to ensure that all relevant documentation in relation to meetings, agendas, circulars and changes are readily available and disseminated.Be actively maintaining data quality within RIO, including opening and closing of referral.Daily use of computer for inputting data and typing of documents.To service a variety of meetings as required which will require organisation and sometimes minute taking.As the first point of contact to the team, post-holder must have experience and ability to relate to patients in a calm manner when they contact the team via telephone and recognise when to escalate queries for appropriate response.Some of the work that the post-holder may have to deal with could be of a private and confidential nature and therefore discretion is an essential skill that is required.About usOxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:We're KindWe're FairWe ListenWe CareJob descriptionJob responsibilitiesEnsures that post/mail is promptly collected, sorted and scanned into RIO accordingly; act on own initiative, where appropriate, in response to incoming mail.Accurately gathers information, inputs and updates RIO data for audit returns manually or electronicallyResponsible for ordering stationery, medical supplies for the team and liaising with the relevant suppliers.Responsible for booking future appointments where necessary and highlighting any problems g. passing on information regarding changes to appointments and DNAs and any specific questions raised by patients etc.Post-holder will be required to interact with different stakeholders, liaise with patients on a daily basis, schedule appointments and organise changes to appointment.Contributes ideas to improve efficiency and effectiveness of administrative processes across .Duties will require period of concentration in terms of active listening and identifying and solving problems on regular basisFrequent interruptions during work such as, phone calls and responding to queries from colleaguesThis is at times an extremely challenging and busy team where the post-holder will be required to be both flexible and adaptable and able to work under pressure occasionally.Person SpecificationExperienceEssentialEducated to GCSE Maths & English or equivalentMiniumum 3 years experience of working in an NHS/Healthcare or similar settingDesirable3 Years knowledge of NHS/Healthcare or similar setting151012Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameOxleas NHS Foundation TrustAddressHighpoint HouseShooters HillLondonSE18 3RZEmployer's websitehttp://oxleas.nhs.uk/ (Opens in a new tab)