Job summaryThis is an engaging and demanding position whereby the post holder is required to provide effective and comprehensive clerical and administrative support to the Health and Safety and VAPR Team and contribute to the broader activities within the team as required. This post will include providing advice, guidance and support on all matters relating to Health and Safety and VAPR function including planning and undertaking training as part of the team's training delivery programmes.The role will also support to the Corporate Health and Safety/VAPR Advisors and wider Trust staff on Body Worn Camera's, violence and abuse incidents, and lone worker devices.The post holder will be required to have a sound knowledge of;Health & Safety at Work Act 1974 and the Management of Health and Safety at Work regulations 1999.National guidance, governmental documentation and core standards relating to H & S and violence and abuse in NHS settings;Main duties of the jobResponsible for facilitating the calendars for all team members for visits, audits, training and any other related events. This will include booking diaries, liaising with other Trust colleagues and external parties as necessary. In addition to preparing notification of meetings, producing and circulating agendas, papers and undertaking minutes e.g. Health, Safety and Security Committee, Ligature Risk Reduction Group, Police Liaison meetings and any other Task and Finish Groups or committee meetings as required.Responsible for managing the teams databases/Information Systems. This will include managing the electronic files so that evidence is available on demand for preparation of reports, queries etc. To have knowledge and understanding of a range of computerised software including Datix (incident management system) and an understanding of it workings in relation to Health & Safety, VAPR, Security and ligature and ability to assist with updates in software applications as arranged or as directed.The post holder will be responsible for facilitating policies and procedures in being put forward to the relevant committees, Executive Team and Trust Board. This will include checking the appropriate review processes have been followed and re-formatting documents into the Trust standard.About usEPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;Season Ticket LoansNHS discounts for staffExcellent Training facilities and opportunitiesBuying and Selling annual leave schemeThe opportunity to work bank shifts and expand knowledge and experience in other areasSalary Sacrifice schemes including lease cars and Cycle to WorkDay One Flexible EmployerThe Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employmentJoin our Staff bankWhat is Staff Bank?Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.Job descriptionJob responsibilitiesPlease take a look at the Job Description and Personal Specification. if you have any questions please contact Adam MackPerson SpecificationEducationEssentialoRelevant Health & Safety qualification i.e. IOSH oNVQ Level 4/Diploma in administration or equivalent experienceeducationEssentialoEvidence of recent further relevant study/professional developmentKnowledgeEssentialoEvidence of continuous professional development oRelevant experience working in a health and safety/VAPR role oGood understanding of national guidelines and legislation relating to H&S, VAPR and risk management such as the Health & Safety at Work Act 1974 and The management of Health and Safety at Work Regulations 1999 and VAPR core standards..Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameEssex Partnership University NHS Foundation TrustAddressTrust Head OfficeThe LodgeSS11 7XXEmployer's websitehttps://eput.nhs.uk/ (Opens in a new tab)