Job summaryAre you looking for your next career move and are enthusiastic, can demonstrate problem solving and good communication skills, empathy and would like to support our Matron Team. The successful applicant must have a positive approach and apply attention to detail whilst always maintaining confidentiality and professionalism. To work well as part of a team but also able to make decisions working on your own initiative. Knowledge of Microsoft word, excel and outlook would be desirable but not essential as training can be undertaken.You will be enabling the Matron team to spend more time in the Clinical environment by supporting them with their administrative tasks. The role will primarily focus on diary management, organising internal/external events, taking a pro-active approach with meetings and minutes, support in the use of health roster.The role is 30 hours per week and potentially has a degree of flexibility included which would be in agreement with the Matron team.Main duties of the job*All forms of diary management in respect of the Matrons, ensuring diaries are kept up to date and current including adjustment of diary clashes.*Responsibility for scheduling meetings and seminars as required including booking of appropriate rooms.*Production of draft agendas and taking minutes from appropriate meetings.*Inputting relevant information onto the hospital health roster system. Creating the Matrons roster* Inputting changes to shifts and ensuring annual leave/days off are included on the system.*Assisting with email filing*General housekeeping of the Matron's shared drive.*Booking annual reviews for all Matrons, ensuring relevant information is received and collated accordingly.*Booking and scheduling of line management appointments and all associated tasks.*Additional duties as and when requested by the Matrons.After an initial training period you will be working with minimal supervision so candidates must be able to use their own initiative.About usRoyal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.For a street view tour: https://royalpapworth.nhs.uk/virtual-tourJob descriptionJob responsibilitiesOn this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.Person SpecificationQualificationsEssentialNumeracy and LiteracyRSA III/NVQ III in Typing/Administration or Customer Service or equivalent qualification or experienceEuropean Computer Driving License (ECDL) or equivalent qualification or experienceExperienceEssentialPrevious experience of using Microsoft Office ApplicationsPrevious audio/digital dictation typing experiencePrevious experience of working in an office environmentPrevious experience in minute taking.The ability to communicate basic or sensitive information to colleagues, patients and relativesThe ability to pay close attention to detail in written and electronic communication and information storageThe ability to work as part of a multi-disciplinary team to ensure high quality administrative supportAble to organise, prioritise and adjust own workload in relation to the priorities of the department on a daily basisThe ability to suggest changes to own practiceDemonstrates personal duty of care in relation to the safe use of equipment and other resourcesMaintains the quality in own workDesirablePrevious experience of working in the NHSPrevious experience of using Medical TerminologyAdditional CriteriaEssentialPlease provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, CollaborationDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameRoyal Papworth Hospital NHS Foundation TrustAddressRoyal Papworth HospitalPapworth RoadCambridge Bio Medical CampusCambridgeCB2 0AYEmployer's websitehttps://royalpapworth.nhs.uk/working-here (Opens in a new tab)