Job summaryWe are seeking a highly competent and dedicated Administrative Support Assistant to join our team at King's Mill Hospital, on a part-time secondment basis. In this role, you will play a pivotal part in the provision of undergraduate medical education within the Trust, ensuring the smooth operation of administrative tasks and fostering excellent working relationships.Visits to the site are encouraged. To arrange please contact:Sam Edwards on 01623 622515 x3561 / sam.edwards16@nhs.netMain duties of the jobAct as the first point of contact for the department, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.Ability to work effectively as part of the Medical Education team. In exceptional circumstances, and not part of the weekly rota, provide reception cover in Training & Education/Education Centre.Assist the Programme Leads and co-ordinate the arrangements for complex teaching programmes and prepare written documentation for Undergraduate medical student attachments.Communicate and negotiate with a wide variety of clinical and non-clinical staff at all levels within the Trust and from external bodies and agencies including NHS Consultants from other Trusts, University of Nottingham Faculty Office and examinations for Undergraduate medical students using a wide variety of methods i.e. e-mail, telephone, written and faceto face.Provide an information service in respect of the teaching programmes and related matters to Undergraduate medical student attachments at the Trust, responding positively to queries from both Trust and staff from external bodies/agencies.Answer telephone calls, taking messages and passing on accurately to the relevant departments/person.Have a flexible/adaptable approach to their work in order to meet various deadlines.About usSherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here, and we are the Health Service Journals Trust of the Year in 2020.For the last three years we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third best Acute/Community NHS Trust in EnglandHappy colleagues deliver better care. Our teams work in supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients; we also care for you.Our culture of learning, compassion and taking a person-centred approach are at the roots of our organisation. We would love you to join us.Job descriptionJob responsibilitiesFor further information regarding the roles and responsibilities please refer to the job description attached.Person SpecificationKnowledge RequirementsEssentialKnowledge of Education and Training issuesExcellent communication skillsProblem solving skillsExcellent organisational skillsDiplomacy and tactfulnessPrioritisation SkillsAbility to work to strict deadlinesDesirableKnowledge of undergraduate / medical education issuesECDL qualificationQualificationsEssentialGood general education included English GCSE at grade C or above (or equivalent)RSA II or equivalentNVQ Level 3 Administration or equivalentExtensive knowledge of MS Word, Excel, Access, Publisher and PowerPointExperienceEssentialSignificant previous experience in a hospital, university or other educational environmentExperience of working with staff from different professional backgroundsDesirableNHS/HE backgroundExperience of working within medical educationContractual RequirementsEssentialRegular attendanceFlexibility in working hoursAbility to maintain confidentialityDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameSherwood Forest Hospitals NHS Foundation TrustAddressKing's Mill HospitalMansfield RoadSutton In AshfieldNG17 4JLEmployer's websitehttps://www.sfh-tr.nhs.uk/ (Opens in a new tab)