Job summaryWe are looking for a highly organised medical support secretary, with previous experience in a similar setting to undertake this challenging role within the Gynaecology Service, based at the Royal Bolton Hospital. You will work alongside our current women's health administration team to carry out clinical correspondence typing, co-ordination of patient's case notes/test results, appointments and telephone messages, amongst other general office duties.Candidates should be articulate, capable of undertaking a demanding workload and able to demonstrate a significant level of initiative. Candidates should possess advanced keyboard skills, including GCSE English Language and Mathematics Grade C or above.You must be able to demonstrate excellent communication and interpersonal skills, the ability to prioritise workload and be able to work with little or no supervision. You should be able to integrate well with the existing team and have a genuine desire to provide a quality service to all patients and knowledge of the NHS are desirable.Main duties of the jobTyping of day-to-day correspondence on behalf of the medics/nurses.To provide the secretarial support to clinics and meetings including creating and distributing lists and collection and filing of medical records.Ensuring investigation results are available as required.Use relevant IT systems and databases.Respond to telephone queries.About usHere at Bolton our patients are at the heart of everything we do. We ensure our patients receive the highest quality of Care and are guided by our Trust Values. We are proud that our Trust is a centre of excellence for maternity, neonatal and care for children, and that it has been rated as Good by the Quality Care Commission (CQC). This is in recognition of the patient experience and quality of care that our staff provide to patients. It is also supported by our Nursing, Midwifery and Allied Health Professional Framework for Professional Practice.The aims of this Trust are to improve the health of and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We are striving to recruit a workforce that reflects the communities in which we serve. We value our staff and can offer excellent opportunities for further training and development. We are keen to reflect our local population and therefore applications from all sectors of the community are welcomed.Job descriptionJob responsibilitiesFor detailed job description and main responsibilities please see attached job description and person specification for the role.Person SpecificationQualificationsEssentialEducation to GSCE Level including English and MathsDesirableRSA II Audio Typing or equivalentECDL/ICT or equivalent computer skillsExperienceEssentialPrevious experience as a medical, relief or trainee secretaryExperience of working in a busy office and dealing with conflicting demandsDesirableFamiliarity with Gynaecology and Women's HealthMedical TerminologySkillsEssentialAble to work as part of a teamStrong keyboard skills - accurate typing, excellent attention to detailAbility to work under pressureDesirableAbility to use LE2.2Ability to use G2/speech reportKnowledgeEssentialCommitment to and understanding of ConfidentialityKnowledge of software packages, word, excelDesirableUnderstanding of Data ProtectionKnowledge of hospital computer systemsKnowledge of Medical TerminologyOtherEssentialAble to adopt a flexible approach when required by the needs of the service.Disclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer detailsEmployer nameBolton NHS Foundation TrustAddressRoyal Bolton HospitalBoltonBL4 0JREmployer's websitehttp://www.boltonft.nhs.uk/ (Opens in a new tab)