Job summaryAn exciting opportunity has arisen for a Team Administrator position within the Trust Headquarters Executive Administration Team.We are looking for an enthusiastic, motivated, and hard-working individual to join our team to provide an efficient and effective administration service to support the smooth running of our Trust Headquarters.The role will involve general reception duties, along with a wide range of office procedures, meeting administration, and transactional processes.This role will require high levels of confidentiality, attention to detail, and the ability to work in a fast moving, and sometimes highly pressurised environment.This is a full time position (37.5 hours a week) based at our Trust Headquarters in Lincoln.Closing date for applications is 28 July 2024 and interviews will take place on 5 August 2024.For any further information regarding the role, please contact Claudia Richardson, Office Manager and Executive Assistant to the Chief Executive Officer via email claudia.richardson1@nhs.netMain duties of the jobTo provide an efficient and effective reception service at Trust Headquarters which ensures the smooth running of the building. To provide efficient and effective secretarial and administrative support to the Executive Administration Team.The provision of minute taking and meeting administration, including preparation and distribution of meeting agendas and papers as required.The post holder will be expected to act on their own initiative and provide cross cover/support for other team members as necessary, in order to facilitate effective service function.About usLincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.Job descriptionJob responsibilitiesPlease view the attached Job Description and Person Specification documents for complete details regarding this post.When completing your application, please demonstrate how you meet the role criteria.We can also offer you many staff benefits to help support you which include:Early access to Psychological Therapies and PhysiotherapyCompetitive annual leave allowanceCar leasing schemeChildcare VouchersNHS pension schemeFree eye testsMoney saving options through our salary sacrifice schemeDiscounts on major high street retailers and restaurantsGet in touch today.Person SpecificationQualificationsEssentialNVQ Level 3 or equivalent qualification plus experience Good standard of educationEnglish 'O' level / GCSE or equivalent.DesirableShorthand of 60 wpmExperienceEssentialExperience working within office function and ability to support a busy teamData entry and extraction from electronic data basesConversant with Microsoft Office, particularly Word / Excel / PowerPoint / electronic diary management etc.DesirableAudio typing skillsKnowledge of Trust database systemsElectronic diary managementPrevious experience in a medical or NHS settingSkillsEssentialDemonstrate good written and verbal communication skillsMinute taking skillsUse own initiative and manage time effectivelyAble to demonstrate organisational skillsOrganised and able to priories own workloadSpecial RequirementsEssentialTo be able to travel independently to Trust HQ and other Trust sites across the county to attend meetings and trainingDisclosure and Barring Service CheckThis post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer detailsEmployer nameLincolnshire Partnership NHS Foundation TrustAddressTrust Headquarters, St George'sLong Leys RoadLincolnLN1 1FSEmployer's websitehttps://www.lpft.nhs.uk/ (Opens in a new tab)