Closing Date: 16/04/2025 Group: Central Management Level: Administrator Job Type: Fixed Term (Fixed Term) Job Description: Please note that the advert will close at 00:01 on Wednesday 16 April and therefore we advise getting your application in by no later than midnight on Tuesday 15 April. About the Team The Policy Profession is a small team of colleagues that support policy makers in Ofcom. Our mission is to help strengthen policymaking and we do this through training and development, hosting events, and building a professional community for policy colleagues. The team’s priorities are aligned with Ofcom’s and longer-term strategic policy objectives. Purpose of the Role The Policy Profession Administrator works closely with the team to help us deliver a busy programme of events, training, and other work. You will be responsible for administrative duties including writing Profession newsletter content, arranging and attending meetings where you’ll take minutes, providing support for our D&I Working Group, and managing our online resources. Because we are a small team, there is an opportunity to be involved in the day to day running of the Profession at an exciting time for Ofcom. Whilst providing administrative support, you’ll also be empowered to share your insights and ideas about how we can develop and improve our teams’ work. This role is a temporary contract, initially until the end of March 2026. Your Key Responsibilities This role is ideal for someone who wants to develop their experience in administrative tasks such as minute taking, coordinating meetings and supporting a small team working in policymaking. There is an opportunity to adapt this role if you’re interested in developing specific project management or administrative skills. Your key responsibilities will be: Organise and Support Training and Events - Coordinate logistics for training sessions and events, including room bookings and equipment checks. Collaborate with speakers and share materials before and after events. Feedback and Evaluation - Track event attendance, gather feedback, and compile impact reports. Design and distribute feedback surveys, help us analyse results, and provide insights to improve our activities. Newsletter and Document Support - Assist in drafting the monthly newsletter and other documents, ensuring clear and engaging content that reflects the Profession’s brand. Stakeholder Relationships - Build and maintain positive relationships with internal and external stakeholders through positive and professional communication. Intranet and Shared Document Management - Manage shared documents and keep the Profession’s online intranet site (called the ‘Hub’) organised and up to date. Meeting Support and Minute Taking - Schedule meetings, manage calendars, and take accurate minutes, including recording actions and next steps to keep work moving forward. Provide administrative support to our Diversity and Inclusion in Regulatory Policymaking Working Group. The skills, knowledge and experience you will need for success Using our computer system - You will be using Microsoft Outlook, Word, SharePoint, Excel, and PowerPoint in this role (and other tools). You should be able to use these well or have the ability and curiosity to learn how to use these tools well. Articulating Ideas - You’ll be able to express your ideas, thoughts, and information in a clear and concise manner, ensuring messages are understood by everyone. You’ll also have good written communication skills, enabling you to write emails, newsletter content, meeting minutes, and other documents. Executing Plans – You’ll organise tasks and set clear goals, managing resources wisely, while keeping an eye on progress. Generating Insights – You’ll have good attention to detail and an ability to understand written information and highlight what might be important. This skill will enable you to look at feedback from the Profession’s events, and you’ll make suggestions on how we might improve. Forming Relationships – You’ll build and nurture positive relationships with people inside and outside the organisation, helping the Profession as we develop a network of colleagues whose work we support, and maintaining good relationships with external contacts who visit us for events and seminars. Ofcom has a clear mission: to make communications work for everyone. To be able to deliver on this, we want our organisation to reflect the diversity of background, experience, upbringing and thought that exists across the UK. We aim to recruit from the widest pool of candidates possible – no matter your social background, ethnicity, sexual orientation, gender or disability. Where positions are listed as full-time, we remain open to reduced hours, part-time arrangements, job shares, and other flexible working options. From day one, we champion flexible work arrangements to accommodate individual needs. We also warmly welcome applicants who are returning to the workforce after a break – for whatever reason. If you have taken time away and are ready to rejoin, we look forward to reviewing your application. Our recruitment processes prioritise accessibility and inclusivity. If you need information in an alternative format or have specific preferences, please contact our recruitment team at or call 0330 912 1378. As a Disability Confident employer, we offer interviews to disabled applicants who meet essential criteria for advertised roles. Learn more about this scheme here. Ofcom. Location : London, Greater London, United Kingdom